Admin Manager

We are looking for an experienced and highly responsible Admin Manager to independently manage day-to-day administration, facilities, vendors, utility bills, assets and maintenance across the organization.

Key Responsibilities

- Manage complete day-to-day office and facility administration.
- Responsible for all utility bills including electricity, water, telephone, internet, mobile, gas and other recurring bills.
- Maintain a utility bill tracker covering bill amount, due date, location, consumption and payment status.
- Ensure timely verification and submission/payment of bills with zero late fees, penalties or disconnections.
- Monitor abnormal increases in electricity, water, telecom and other utility consumption and highlight discrepancies.
- Coordinate with electricity boards, telecom companies and other utility/service providers for billing or service issues.
- Manage office, plant, warehouse and other company facility requirements.
- Handle repair and maintenance of electrical, plumbing, AC, furniture, equipment and general infrastructure.
- Manage housekeeping, security, pest control and other facility services.
- Identify vendors, obtain quotations, negotiate rates and maintain approved vendor records.
- Verify vendor bills and supporting documents before processing for payment.
- Maintain and monitor AMCs, rental/lease agreements, insurance policies and service contracts, ensuring timely renewals.
- Maintain complete records of company assets including laptops, mobiles, furniture, equipment and vehicles.
- Manage company vehicles including servicing, insurance, FASTag,



documentation and maintenance.
- Coordinate travel, hotel bookings and local transportation as required.
- Manage stationery, office supplies and other administrative purchases.
- Coordinate employee joining requirements including workstation, laptop, SIM, ID card and other administrative facilities.
- Ensure proper recovery of company assets during employee exits.
- Maintain systematic records of administrative expenses, bills, contracts and documents.
- Prepare monthly Admin MIS covering utility expenses, maintenance expenses, vendor payments, pending issues and upcoming renewals.
- Identify opportunities to reduce administrative and utility costs.
- Ensure administrative issues are followed through from identification to final closure with minimum escalation to Management.

Candidate Requirements

- Experience: 5–10 years in Administration / Facility Management.
- Valuable knowledge of vendor management, utility management, maintenance and general administration.
- Strong negotiation and cost-control skills.
- Good working knowledge of Excel and MIS reporting.
- Ability to independently handle multiple offices/locations.
- Strong follow-up, documentation and problem-solving skills.
- High level of ownership and accountability.

Key Expectation

The candidate must be execution-oriented and take complete ownership of administrative responsibilities. The role requires someone who can resolve routine matters independently rather than simply forwarding issues to Management.

Pay: ₹20,000.00 - ₹25,000.00 per month

Work Location: In person

📌 Admin Manager (Panchkula)
🏢 VKS HYTECH
📍 Panchkula