We are looking for an experienced and responsible Admin Manager to oversee the day-to-day administrative and facility operations of our manufacturing organization. The candidate will be responsible for ensuring smooth functioning of the office and plant, managing vendors and facilities, coordinating security and housekeeping, maintaining administrative records, and supporting employees and management.

The ideal candidate should have strong organizational, communication, vendor-management, and problem-solving skills, preferably with experience in a manufacturing or industrial environment.

Key Responsibilities

1. Factory & Office Administration

- Manage day-to-day administrative activities of the plant and corporate/branch office.
- Ensure smooth functioning of all administrative facilities and services.
- Maintain administrative records, registers, documents, and reports.
- Coordinate with different departments for their administrative requirements.
- Ensure availability of office and plant essentials, stationery, consumables, and other supplies.

2. Facility Management

- Manage overall facility maintenance including electrical, plumbing, civil, housekeeping, AC, and other infrastructure requirements.
- Coordinate preventive and corrective maintenance activities.
- Ensure cleanliness, hygiene, and proper upkeep of the plant and office premises.
- Coordinate repairs and maintenance with internal teams and external service providers.

3. Vendor & Contractor Management

- Identify and coordinate with vendors, contractors, and service providers.
- Obtain quotations, compare commercial terms, and coordinate approvals.
- Monitor vendor performance and ensure timely delivery of services.
- Maintain vendor records, agreements, bills, and service documents.
- Coordinate with accounts for timely processing of vendor invoices.

4. Security & Safety Coordination

- Supervise security personnel and security agencies.
- Maintain visitor management and entry/exit procedures.
- Monitor access control and movement of employees, visitors, and vehicles.
- Coordinate with the EHS/Safety team regarding administrative safety requirements.
- Support emergency preparedness, fire safety, evacuation drills, and incident management.

5. Housekeeping

- Manage housekeeping staff and ensure cleanliness standards are maintained.
- Ensure proper hygiene and employee facilities.
- Resolve employee concerns related to housekeeping, drinking water, sanitation, etc.

6. Transport & Travel Management

- Coordinate employee transportation and company vehicle requirements.
- Manage vehicle schedules, maintenance, insurance, and documentation.
- Coordinate local and official travel arrangements for employees and management.
- Maintain records of vehicle usage and related expenses.

7. Purchase & Inventory Support

- Raise and coordinate administrative purchase requirements.
- Maintain stock of stationery, housekeeping materials, pantry items, PPE/admin consumables, and other office requirements.
- Monitor minimum stock levels and ensure timely replenishment.
- Coordinate with the Purchase Department for administrative procurement.

8. Employee Administration

- Support HR in employee-related administrative activities.
- Coordinate joining arrangements, ID cards, access cards, uniforms, lockers, seating, and other facilities.
- Address employee administrative concerns and ensure timely resolution.

9. Compliance & Documentation

- Maintain administrative licenses, agreements, AMC records, insurance documents, and other relevant records.
- Coordinate with concerned departments for statutory and regulatory requirements related to facilities and administration.
- Ensure timely renewal of contracts, licenses, AMC, insurance, and other documents.
- Maintain proper documentation for audits and management review.

10. Budget & Cost Control

- Prepare and monitor the administration budget.
- Control administrative expenses without compromising service quality.
- Track monthly administrative expenses and prepare reports for management.
- Identify opportunities for cost reduction and process improvement.

11. MIS & Reporting

- Prepare regular administration reports and MIS.
- Maintain records of vendor expenses,



maintenance, security, housekeeping, transport, inventory, and other administrative activities.
- Report major administrative issues and operational requirements to management.

Key Skills Required

- Strong administrative and organizational skills
- Vendor and contractor management
- Facility management
- Excellent communication and coordination skills
- Problem-solving and decision-making ability
- Negotiation skills
- Team management
- Good knowledge of MS Office / Excel
- Documentation and MIS preparation
- Ability to handle multiple responsibilities
- Knowledge of manufacturing/plant administration will be preferred

Qualification

Education: Graduate in any discipline.

Preferred: MBA/PGDM in HR/Operations/Administration or relevant qualification.

Experience

Experience: 8-10 years of experience in Administration, preferably in a manufacturing/industrial/plant workplace.

Candidates with experience in factory administration,vendor management, security, transport, and employee administration will be preferred.

Key Performance Indicators (KPIs)

- Smooth and uninterrupted administrative operations
- Facility maintenance and availability
- Vendor performance and cost management
- Security and housekeeping standards
- Timely completion of maintenance and AMC activities
- Administrative expense control
- Employee satisfaction with administrative services
- Compliance and documentation accuracy
- Timely resolution of administrative issues
- Effective management of support staff and contractors

Preferred Candidate Profile

The candidate should be proactive, disciplined, responsible, and hands-on, with the ability to independently manage administration activities in a manufacturing environment and coordinate effectively with management, employees, vendors, contractors, and government/third-party agencies.

We are looking for an experienced and responsible Admin Manager to oversee the day-to-day administrative and facility operations of our manufacturing organization. The candidate will be responsible for ensuring smooth functioning of the office and plant, managing vendors and facilities, coordinating security and housekeeping, maintaining administrative records, and supporting employees and management.

The ideal candidate should have strong organizational, communication, vendor-management, and problem-solving skills, preferably with experience in a manufacturing or industrial environment.

Key Responsibilities

1. Factory & Office Administration

- Manage day-to-day administrative activities of the plant and corporate/branch office.
- Ensure smooth functioning of all administrative facilities and services.
- Maintain administrative records, registers, documents, and reports.
- Coordinate with different departments for their administrative requirements.
- Ensure availability of office and plant essentials, stationery, consumables, and other supplies.

2. Facility Management

- Manage overall facility maintenance including electrical, plumbing, civil, housekeeping, AC, and other infrastructure requirements.
- Coordinate preventive and corrective maintenance activities.
- Ensure cleanliness, hygiene, and proper upkeep of the plant and office premises.
- Coordinate repairs and maintenance with internal teams and external service providers.

3. Vendor & Contractor Management

- Identify and coordinate with vendors, contractors, and service providers.
- Obtain quotations, compare commercial terms, and coordinate approvals.
- Monitor vendor performance and ensure timely delivery of services.
- Maintain vendor records, agreements, bills, and service documents.
- Coordinate with accounts for timely processing of vendor invoices.

4. Security & Safety Coordination

- Supervise security personnel and security agencies.
- Maintain visitor management and entry/exit procedures.




- Monitor access control and movement of employees, visitors, and vehicles.
- Coordinate with the EHS/Safety team regarding administrative safety requirements.
- Support emergency preparedness, fire safety, evacuation drills, and incident management.

5. Housekeeping

- Manage housekeeping staff and ensure cleanliness standards are maintained.
- Ensure proper hygiene and employee facilities.
- Resolve employee concerns related to housekeeping, drinking water, sanitation, etc.

6. Transport & Travel Management

- Coordinate employee transportation and company vehicle requirements.
- Manage vehicle schedules, maintenance, insurance, and documentation.
- Coordinate local and official travel arrangements for employees and management.
- Maintain records of vehicle usage and related expenses.

7. Purchase & Inventory Support

- Raise and coordinate administrative purchase requirements.
- Maintain stock of stationery, housekeeping materials, pantry items, PPE/admin consumables, and other office requirements.
- Monitor minimum stock levels and ensure timely replenishment.
- Coordinate with the Purchase Department for administrative procurement.

8. Employee Administration

- Support HR in employee-related administrative activities.
- Coordinate joining arrangements, ID cards, access cards, uniforms, lockers, seating, and other facilities.
- Address employee administrative concerns and ensure timely resolution.

9. Compliance & Documentation

- Maintain administrative licenses, agreements, AMC records, insurance documents, and other relevant records.
- Coordinate with concerned departments for statutory and regulatory requirements related to facilities and administration.
- Ensure timely renewal of contracts, licenses, AMC, insurance, and other documents.
- Maintain proper documentation for audits and management review.

10. Budget & Cost Control

- Prepare and monitor the administration budget.
- Control administrative expenses without compromising service quality.
- Track monthly administrative expenses and prepare reports for management.
- Identify opportunities for cost reduction and process improvement.

11. MIS & Reporting

- Prepare regular administration reports and MIS.
- Maintain records of vendor expenses, maintenance, security, housekeeping, transport, inventory, and other administrative activities.
- Report major administrative issues and operational requirements to management.

Key Skills Required

- Strong administrative and organizational skills
- Vendor and contractor management
- Facility management
- Excellent communication and coordination skills
- Problem-solving and decision-making ability
- Negotiation skills
- Team management
- Good knowledge of MS Office / Excel
- Documentation and MIS preparation
- Ability to handle multiple responsibilities
- Knowledge of manufacturing/plant administration will be preferred

Qualification

Education: Graduate in any discipline.

Preferred: MBA/PGDM in HR/Operations/Administration or relevant qualification.

Experience

Experience: 10 years of experience in Administration, preferably in a manufacturing/industrial/plant environment.

Candidates with experience in factory administration,vendor management, security, transport, and employee administration will be preferred.

Key Performance Indicators (KPIs)

- Smooth and uninterrupted administrative operations
- Facility maintenance and availability
- Vendor performance and cost management
- Security and housekeeping standards
- Timely completion of maintenance and AMC activities
- Administrative expense control
- Employee satisfaction with administrative services
- Compliance and documentation accuracy
- Timely resolution of administrative issues
- Effective management of support staff and contractors

Preferred Candidate Profile

The candidate should be proactive, disciplined, responsible, and hands-on, with the ability to independently manage administration activities in a manufacturing environment and coordinate effectively with management, employees, vendors, contractors, and government/third-party agencies.

Location-Narhe

Contact No-(phone hidden)

Pay: ₹30,000.00 - ₹35,000.00 per month

Work Location: In person

📌 Admin Manager (Pune)
🏢 Vishwanjali Technology
📍 Pune