Job Description: PE Fund Administration

Senior leadership Client Operations Leadership

Typical experience: 10+ years, depending on the organization

Role overview

The Senior Manager leads fund administration and accounting operations across a portfolio of private equity funds and investment structures. The role is responsible for service delivery, technical accounting oversight, client relationship management, operational risk management, team leadership, and continuous improvement.

The Senior Manager provides strategic direction to Managers and operational teams, oversees complex fund structures and transactions, and ensures consistent service quality, scalability, and compliance with client expectations and applicable requirements.

Key responsibilities

A. Fund administration oversight

- Oversee end-to-end fund administration for multiple private equity funds, feeder funds, parallel funds, co-investment vehicles, SPVs, and master-feeder structures.
- Provide oversight of fund accounting, NAV reviews, financial reporting, and investor servicing.
- Review complex accounting matters, including investment acquisitions and disposals, restructurings, recapitalizations, and other significant fund transactions.
- Ensure appropriate accounting treatment for realized and unrealized gains/losses, valuation adjustments, and fund-level expenses.
- Oversee the preparation and review of annual and interim financial statements and reporting packages.
- Ensure consistent application of accounting policies and reporting standards across the portfolio.

B. Technical accounting and waterfall oversight

- Provide subject-matter expertise on complex private equity accounting and fund structures.
- Review and approve complex management fee calculations, fee offsets, carried interest, and distribution waterfall models.
- Assess the impact of LPA provisions and side letters on accounting, investor allocations, and fund operations.
- Review preferred return, GP catch-up, European and American waterfall structures,



and clawback calculations.
- Resolve complex accounting issues in coordination with clients, auditors, legal counsel, and tax advisors.
- Support implementation of new accounting standards and changes in reporting requirements.

C. Strategic client and stakeholder management

- Own senior-level client relationships and act as an escalation point for complex accounting and operational matters.
- Lead periodic client governance meetings, service reviews, and discussions on performance against service-level agreements.
- Advise clients on fund reporting processes, operational risks, and potential improvements.
- Coordinate with external auditors, tax advisors, legal teams, custodians, and other service providers.
- Manage client onboarding, fund launches, new investment structures, and transitions from other administrators.
- Support client retention and identify opportunities to expand service delivery.

D. Operational leadership and risk management

- Lead multiple Managers and teams responsible for fund accounting and investor services.
- Establish operating models, review frameworks, quality standards, and escalation procedures.
- Monitor service delivery against agreed timelines, budgets, and SLAs.
- Identify operational, financial reporting, and regulatory risks and ensure appropriate remediation.
- Drive standardization, process optimization, workflow automation, and technology adoption.
- Ensure compliance with internal policies, information security requirements, and applicable regulatory obligations.

E. Business and people management

- Develop staffing plans, capacity forecasts,



succession plans, and talent development strategies.
- Coach Managers and build a strong pipeline of future leaders.
- Contribute to budgeting, resource utilization, profitability, and service-line performance.
- Participate in current client proposals, due diligence meetings, and solution design.
- Support implementation of new funds, new clients, and expanded service offerings.
- Lead transformation initiatives and track measurable operational improvements.

Required qualifications and skills

- Bachelor's or master's degree in accounting, finance, commerce, or a related field.
- CA, CPA, ACCA, CFA, or equivalent professional qualification preferred.
- Approximately 10 + years of experience in private equity fund administration, alternative investment accounting, or related financial services.
- Significant experience managing multiple funds, complex structures, and client relationships.
- Strong technical knowledge of private equity accounting, LPA interpretation, capital allocations, management fees, and carried interest waterfalls.
- Experience managing Managers and multi-layered delivery teams.
- Proven ability to handle escalations, manage operational risk, and drive process improvements.
- Strong stakeholder-management, commercial, analytical, and leadership capabilities.
- Experience with fund accounting systems, reporting automation, and data analytics tools will be added advantage.

Key performance indicators (KPIs)

- Overall service delivery and SLA achievement across the assigned portfolio.
- Accuracy and timeliness of NAVs, financial statements, and investor reporting.
- Client satisfaction, retention, and escalation resolution.
- Team utilization, productivity, employee development, and retention.
- Process improvement, automation benefits, and cost efficiency.
- Successful onboarding of new clients and funds.
- Contribution to revenue growth and service-line profitability, where applicable.

📌 BPO PE and Fund accounting Advisor (Gurugram)
🏢 NTT
📍 Gurugram