JOB DESCRIPTION – ACCOUNT MANAGER

Department: Accounts & Finance
Designation: Account Manager
Reports To: Managing Director / Management
Location: Nalam Hospital, Theni

1. Job Purpose

To manage the hospital's financial transactions, accounting operations, billing reconciliation, statutory compliance, financial reporting, and internal financial controls to ensure accuracy, transparency, and timely reporting.

2. Roles and ResponsibilitiesA. Accounting and Financial Management

- Maintain accurate books of accounts and financial records.
- Monitor daily income, expenses, receipts, and payments.
- Verify purchase invoices, supplier bills, payment vouchers, and journal entries.
- Monitor cash, bank transactions, and fund flow.
- Prepare monthly financial statements, income and expenditure reports, and outstanding reports.
- Ensure proper accounting of OP, IP, laboratory, pharmacy, dialysis, and other hospital revenue.

B. Billing and Revenue Monitoring

- Monitor OP and IP billing, advance collections, and discharge settlements.
- Reconcile billing collections with cash, card, UPI, and bank receipts.
- Verify discounts, refunds, credit bills, and adjustments as per management approval.
- Monitor outstanding patient balances and insurance or scheme-related receivables.
- Coordinate with billing teams to resolve discrepancies.

C. Accounts Payable and Receivable

- Monitor supplier payments and outstanding balances.
- Verify vendor invoices against purchase orders and supporting documents.
- Maintain accounts receivable and payable ageing reports.
- Follow up on pending payments and collections.




- Ensure payments are processed only after appropriate verification and authorization.

D. Statutory Compliance and Audit

- Coordinate with the Chartered Accountant for applicable GST, TDS, income-tax, and other statutory requirements.
- Ensure timely filing of applicable returns and payment of statutory dues.
- Maintain supporting documents for audits and statutory inspections.
- Coordinate internal and external audits.
- Ensure compliance with applicable accounting standards and financial regulations.

E. Budgeting and Financial Reporting

- Prepare monthly and annual budgets in coordination with management.
- Compare actual income and expenditure against budgets.
- Identify unnecessary expenses and opportunities for cost control.
- Prepare department-wise revenue and expense reports.
- Submit monthly financial summaries and management reports.

F. Payroll and Staff Coordination

- Verify payroll data, attendance inputs, salary calculations, and deductions.
- Coordinate with HR for salary processing and employee-related payments.
- Maintain records of advances, reimbursements, and other staff payments.

G. Internal Controls and Team Management

- Supervise the accounts team and allocate responsibilities.
- Establish proper documentation and approval procedures.
- Prevent duplicate payments,



unauthorized expenses, and accounting discrepancies.
- Ensure timely bank reconciliation and cash verification.
- Maintain confidentiality of financial and employee information.

3. Qualifications

- B.Com / M.Com / MBA Finance or an equivalent qualification.
- Relevant experience in accounting and financial management.
- Hospital or healthcare accounting experience preferred.
- Knowledge of accounting software, Excel, bank reconciliation, and financial reporting.
- Knowledge of applicable taxation and statutory compliance requirements.

4. Required Skills

- Solid accounting and analytical skills.
- Financial reporting and reconciliation.
- Team leadership and coordination.
- Attention to detail and problem-solving.
- Effective communication and time management.
- Proficiency in MS Excel and accounting software.

5. Key Performance Indicators (KPIs)

- Accuracy and timeliness of monthly financial reports.
- Timely bank and billing reconciliation.
- Reduction in outstanding receivables.
- Timely vendor payment processing.
- Compliance with statutory deadlines.
- Accuracy of payroll verification.
- Budgetary control and expense monitoring.
- Audit observations and timely closure of discrepancies.

6. General Responsibilities

- Follow hospital financial policies and approval procedures.
- Maintain confidentiality of all financial information.
- Submit reports to management within the specified timelines.
- Perform other finance-related responsibilities assigned by management.

Pay: From ₹20,000.00 per month

Work Location: In person

📌 Account Manager (Theni)
🏢 Nalam Hospital
📍 Theni