About the Role
We are looking for a proactive, organized, and detail-oriented Executive Administration & Business Support Associate to provide executive assistance to senior leadership and support day-to-day administrative activities, alongside routine finance and business operations. The ideal candidate will have experience working closely with a Founder, CEO, or senior executive, managing calendars, coordinating meetings, handling correspondence, and ensuring efficient administrative workflows. The candidate should also have practical exposure to financial administration, payroll coordination, expense tracking, and maintaining financial records. This role requires strong organizational skills, attention to detail, discretion, and the ability to manage multiple priorities independently in a remote work environment.

Key Responsibilities
1. Executive Assistance & Administrative Support
• Provide day-to-day executive and administrative support to the Founder, CEO, or senior leadership team.
• Manage calendars, schedule meetings, coordinate appointments, and resolve scheduling conflicts.
• Handle email correspondence, reminders, follow-ups, and qualified communications.
• Coordinate meetings, prepare agendas, maintain meeting notes, and track action items.
• Assist with travel arrangements, bookings, and other executive requirements as needed.
• Prepare presentations, reports, spreadsheets, and business documents.
• Maintain organized digital files, confidential records, databases, and administrative documentation.
• Coordinate with internal teams, external stakeholders, vendors, and business associates.
• Track deadlines, follow up on pending tasks, and ensure timely completion of deliverables.
• Support day-to-day administrative workflows and identify opportunities to improve operational efficiency.




• Handle sensitive business information with professionalism and confidentiality. 2. Finance & Business Operations
• Assist with bookkeeping and maintain accurate financial records.
• Coordinate payroll inputs, verify supporting documentation, and follow up on payroll processing.
• Track invoices, payments, reimbursements, and routine business expenses.
• Assist with bank and credit card reconciliations.
• Maintain financial documentation and support basic financial reporting.
• Assist with expense monitoring and budget tracking.
• Coordinate with accountants, payroll providers, and other relevant stakeholders.
• Maintain accurate and updated financial and operational records.
• Assist with routine business processes and administrative tasks related to finance operations. Required Qualifications & Experience
• 3+ years of relevant experience in Executive Assistance, Administrative Support, Executive Administration, or a similar role.
• Previous experience directly supporting a Founder, CEO, or senior executive is essential.
• Strong experience in calendar management, scheduling, email correspondence, meeting coordination, and documentation.
• Practical exposure to finance administration, payroll coordination, bookkeeping, invoice processing, or expense management.
• Excellent organizational, communication, multitasking, and problem-solving skills.
• Strong attention to detail and the ability to handle confidential information.
• Proficiency in Microsoft Office or Google Workspace.
• Familiarity with accounting software, payroll systems, or task-management tools is an advantage.
• Ability to work independently, prioritize tasks, and manage multiple responsibilities in a remote environment.
• Willingness to work the 8:00 PM – 5:00 AM IST night shift.

📌 Executive Assistant (Mumbai)
🏢 Keiretsu Forum
📍 Mumbai