Bizelite HR is Hiring: Senior Administrative & Coordination Manager/ Executive

Location:
BKC, Mumbai Industry: Export–Import / International Trading Department: Administration & Operations Support

Experience:
10–12 Years Compensation: As per experience and suitability Preferred: Candidates who can join at the earliest Apply to: [email protected] Job PurposeWe are looking for a mature, proactive and well-organized Senior Administrative & Coordination Manager /Executive to independently manage day-to-day office administration, coordinate across departments and provide effective operational support to management. The ideal candidate should have solid follow-up skills, excellent organizational abilities and a hands-on approach to monitoring pending activities, meeting deadlines and ensuring smooth office operations.

Key Responsibilities
1. Office Administration
• Independently manage daily office administration and operational activities.
• Coordinate office facilities, maintenance, supplies and vendors.
• Maintain office records, files, databases and administrative documentation.
• Manage correspondence, meeting schedules, visitors and general office requirements. 2. Team Coordination & Task Monitoring
• Coordinate with internal departments and team members to ensure timely completion of assigned tasks.
• Maintain daily task trackers, pending-action reports and follow-up schedules.
• Monitor deadlines, identify delays and escalate unresolved matters to management.
• Organize meetings, record minutes and follow up on action points until closure.
• Facilitate effective communication between management and employees. 3. Export–Import & Logistics Coordination
• Assist in maintaining import–export documentation and shipment records.




• Coordinate with suppliers, freight forwarders, shipping lines, Customs House Agents (CHAs) and service providers.
• Track shipment progress and follow up on pending documents, bookings and clearance requirements.
• Maintain records of purchase orders, invoices, packing lists, shipping documents and related correspondence. 4. Management Support & Reporting
• Provide administrative and coordination support to senior management.
• Prepare regular reports on pending activities, follow-ups and office operations.
• Ensure timely execution of management instructions and maintain accountability for assigned tasks.
• Handle confidential business information responsibly.
• Recommend improvements in administrative processes and coordination efficiency. Candidate Profile
• Graduate in any discipline; relevant additional qualifications will be an advantage.
• 10–12 years of experience in administration, office management, executive coordination or operations support.
• Experience in an export–import, logistics or international trading organization is preferred.
• Proficiency in MS Office, especially Excel, Word and Outlook.
• Excellent communication, coordination, organizational and interpersonal skills.
• Ability to work independently, prioritize multiple activities and manage deadlines.
• Strong follow-up discipline and the ability to coordinate effectively with senior management and multiple departments. Essential Competencies
• Ownership and accountability
• Excellent coordination and follow-up
• Planning, prioritization and time management
• Problem-solving and effective communication
• Professionalism, confidentiality and reliability
• Ability to work with minimal supervision Ideal Candidate

📌 Administration Manager (Mumbai)
🏢 Bizelite Hr
📍 Mumbai