Company Description ImaginXP is a leading higher education organization in India focused on future-skills Degree, Certification, and Executive courses across Design, Technology, and Business. Partnered with 30+ universities and reputed institutes such as IIT, BIMTECH, IMT, and IRM, the organization offers programs in both online and offline modes. Founded in 2013 with a mission to reduce unemployability in India, ImaginXP provides industry-led curricula that emphasize practical learning and real-time application. Learners benefit from strong placement assistance and access to the “My Coach” e-learning app, which supports a growing community of students, faculty, and mentors. ImaginXP aims to be a one-stop solution for future-skills education and contribute to national development through skill implementation. Role Description This is a full-time, on-site role based in Jaipur for an Assistant Manager – Industry Expert Engagement & Academic Operations. The role involves identifying, onboarding, and maintaining relationships with industry experts and guest faculty across Design, Technology, and Business domains. The Assistant Manager will coordinate expert sessions, workshops, and masterclasses, and integrate industry insights into academic programs. They will support academic operations by scheduling classes, aligning curriculum delivery with industry requirements, and ensuring smooth coordination between faculty, mentors, and university partners. The role includes tracking engagement metrics, preparing reports, collaborating with placement and program teams, and continuously improving learner experience through industry-led initiatives. *Department:
* Academic Operations / Industry Relations *Industry:
* Higher Education / EdTech ### 1. Job Purpose To bridge the gap between industry and academia by sourcing and onboarding industry experts, aligning them with academic requirements, and managing end-to-end coordination of masterclasses, workshops, webinars, live projects, visiting faculty sessions, and jury evaluations. ### 2.

Key Responsibilities
*A. Expert Sourcing & Onboarding
*
- Identify, evaluate, and onboard suitable industry experts and visiting faculty.
- Manage expert communication,



availability, engagement terms, and documentation.
- Maintain updated expert profiles, databases, and onboarding trackers. *B. Expert Alignment & Session Coordination
*
- Align experts with relevant academic requirements, subjects, courses, and student levels.
- Coordinate scheduling, confirmations, rescheduling, and session readiness.
- Maintain session-wise records, including institution, topic, expert details, dates, hours, mode, and status. *C. Academic Operations & Execution
*
- Coordinate end-to-end execution of masterclasses, workshops, webinars, live projects, visiting faculty sessions, and other academic engagements.
- Coordinate with academic teams, experts, and internal stakeholders to ensure smooth delivery.
- Maintain session completion records, feedback, participation details, and supporting documents. *D. Session Collaterals & Communication
*
- Coordinate session briefs, expert introductions, promotional materials, and approvals.
- Ensure timely communication and maintain records of emails, confirmations, and collateral. *E. Jury Coordination
*
- Identify and align suitable jury members for student presentations, project reviews, and evaluations.
- Manage scheduling, confirmations, assignments, and evaluation records. *F. Contracts & Documentation
*
- Manage expert contracts, engagement agreements, onboarding forms, and supporting documents.
- Track approvals, validity, pending documents, and renewals. *G. Compensation & Finance Coordination
*
- Prepare monthly expert compensation statements based on completed sessions, approved rates, and contractual terms.
- Verify session hours, rates, and applicable deductions.
- Submit reconciled statements to HR/Finance and maintain payment trackers. *H. MIS & Data Management
*
- Maintain accurate databases,



master trackers, MIS reports, and historical records across all functions.
- Track activities, deadlines, follow-ups, pending actions, and completion status.
- Ensure data accuracy, documentation compliance, and audit readiness. ### 3. Required Skills
- Expert sourcing, onboarding, and relationship management.
- Industry–academia collaboration and stakeholder coordination.
- Academic operations and end-to-end session management.
- Documentation, compensation reconciliation, and MIS reporting.
- Robust communication, Excel, organization, and problem-solving skills. ### 4. Education & Experience
- *

Education:
* Bachelor's degree in Management, Commerce, Business Administration, or a related field. MBA preferred.
- *

Experience:
* 3–5 years of relevant experience in academic operations, industry relations, faculty coordination, or program management.
- *Preferred Industries:
* Higher Education, EdTech, Corporate Training, or Skill Development. ### 5. Reporting Structure
- *Reports To:
* Senior Manager / Head – Academic Operations or Industry Relations.
- *Coordinates With:
* Academic teams, industry experts, visiting faculty, university representatives, HR, Finance, and internal operations teams. ### 6. Key Performance Indicators (KPIs)
- Timely sourcing and onboarding of qualified experts.
- Accuracy of expert alignment with academic requirements.
- Successful session coordination and execution.
- Timely completion of documentation and compensation submissions.
- Accuracy of databases, trackers, and MIS reports.
- Effective stakeholder coordination and resolution of pending tasks. ### 7. Expected Outcome Build strong industry–academia partnerships, ensure effective expert engagement across academic programs, deliver smooth session operations, and maintain accurate records for every function. *Overall Accountability:
* Manage the complete expert engagement lifecycle, from sourcing and onboarding to session execution, jury coordination, documentation, and compensation reporting, while ensuring consistent data maintenance across all activities.

📌 Assistant Manager – Industry Expert Engagement (Jaipur)
🏢 ImaginXP
📍 Jaipur