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Job Description
Assistant Manager – Industry Expert Engagement & Academic Operations Department: Academic Operations / Industry Relations Industry: Higher Education / EdTech ### 1. Job Purpose To bridge the gap between industry and academia by sourcing and onboarding industry experts, aligning them with academic requirements, and managing end-to-end coordination of masterclasses, workshops, webinars, live projects, visiting faculty sessions, and jury evaluations. ### 2.

Key Responsibilities
A. Expert Sourcing & Onboarding
- Identify, evaluate, and onboard suitable industry experts and visiting faculty.
- Manage expert communication, availability, engagement terms, and documentation.
- Maintain updated expert profiles, databases, and onboarding trackers. B. Expert Alignment & Session Coordination
- Align experts with relevant academic requirements, subjects, courses, and student levels.
- Coordinate scheduling, confirmations, rescheduling, and session readiness.
- Maintain session-wise records, including institution, topic, expert details, dates, hours, mode, and status. C. Academic Operations & Execution
- Coordinate end-to-end execution of masterclasses, workshops, webinars, live projects, visiting faculty sessions, and other academic engagements.
- Coordinate with academic teams, experts, and internal stakeholders to ensure smooth delivery.
- Maintain session completion records, feedback, participation details, and supporting documents. D. Session Collaterals & Communication
- Coordinate session briefs, expert introductions, promotional materials, and approvals.
- Ensure timely communication and maintain records of emails, confirmations,



and collateral. E. Jury Coordination
- Identify and align suitable jury members for student presentations, project reviews, and evaluations.
- Manage scheduling, confirmations, assignments, and evaluation records. F. Contracts & Documentation
- Manage expert contracts, engagement agreements, onboarding forms, and supporting documents.
- Track approvals, validity, pending documents, and renewals. G. Compensation & Finance Coordination
- Prepare monthly expert compensation statements based on completed sessions, approved rates, and contractual terms.
- Verify session hours, rates, and applicable deductions.
- Submit reconciled statements to HR/Finance and maintain payment trackers. H. MIS & Data Management
- Maintain accurate databases, master trackers, MIS reports, and historical records across all functions.
- Track activities, deadlines, follow-ups, pending actions, and completion status.
- Ensure data accuracy, documentation compliance, and audit readiness. ### 3. Required Skills
- Expert sourcing, onboarding, and relationship management.
- Industry–academia collaboration and stakeholder coordination.
- Academic operations and end-to-end session management.
- Documentation, compensation reconciliation, and MIS reporting.




- Solid communication, Excel, organization, and problem-solving skills. ### 4. Education & Experience
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Education:
Bachelor's degree in Management, Commerce, Business Administration, or a related field. MBA preferred.
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Experience:
3–5 years of relevant experience in academic operations, industry relations, faculty coordination, or program management.
- Preferred Industries: Higher Education, EdTech, Corporate Training, or Skill Development. ### 5. Reporting Structure
- Reports To: Senior Manager / Head – Academic Operations or Industry Relations.
- Coordinates With: Academic teams, industry experts, visiting faculty, university representatives, HR, Finance, and internal operations teams. ### 6. Key Performance Indicators (KPIs)
- Timely sourcing and onboarding of qualified experts.
- Accuracy of expert alignment with academic requirements.
- Successful session coordination and execution.
- Timely completion of documentation and compensation submissions.
- Accuracy of databases, trackers, and MIS reports.
- Effective stakeholder coordination and resolution of pending tasks. ### 7. Expected Outcome Build strong industry–academia partnerships, ensure effective expert engagement across academic programs, deliver smooth session operations, and maintain accurate records for every function. Overall Accountability: Manage the complete expert engagement lifecycle, from sourcing and onboarding to session execution, jury coordination, documentation, and compensation reporting, while ensuring consistent data maintenance across all activities.

📌 Assistant Manager – Industry Expert Engagement (Jaipur)
🏢 CollegeDekho
📍 Jaipur