About the Job OCS Services is looking for a detail-oriented and data-driven Executive – Talent Data and Systems to join our Talent Acquisition team in Mumbai. The role will be responsible for maintaining recruitment data, managing the talent database, preparing recruitment reports, and supporting the effective use of recruitment systems and tools. The ideal candidate will have strong Excel skills, experience in recruitment operations or HR MIS, and the ability to maintain accurate records, analyse recruitment metrics, and coordinate with recruiters and technology teams to improve recruitment processes. About OCS Services OCS Services is a seasoned player in the oil and gas industry, delivering world-class services across offshore and onshore operations. As a joint venture between Planet Energy and BW Offshore, we specialize in Operations & Maintenance, Asset Integrity Management, and Integrated Crew Management. With global operations spanning Singapore, India, UAE, Brazil, Côte d’Ivoire, and Nigeria, we are strategically positioned to support energy production safely, sustainably, and reliably. Our expertise, cutting-edge technology, and commitment to sustainability enable us to drive excellence in complex energy projects around the world. At OCS we’re guided by four core values that define everything we do – trust, driven, care and innovation. What you will do
• Maintain the master recruitment tracker, ensuring candidate records, recruitment stages, and next steps are updated accurately and on time.
• Maintain and update the OCS talent database by collecting, cleaning, organising, and tagging CVs and interview records from agencies, referrals, job boards, LinkedIn, and internal teams.
• Remove duplicate records and categorise candidates by role, discipline, certifications, experience, and availability.




• Prepare weekly recruitment pipeline reports and monthly recruitment performance reports, tracking open positions, days to close, time to offer, CVs per hire, offer dropouts, and cost per hire.
• Coordinate with the technology team on recruitment systems, including documenting requirements, testing system updates, managing data uploads, and supporting recruiter training.
• Administer job board and LinkedIn licences, recruitment mailboxes, and agency records, including commercial terms, fees, renewals, and performance tracking.
• Support recruiters with interview scheduling, document collection, reference and certificate checks, and client CV submission packs when required.
• Maintain employee referral records and track positions placed on hold for monthly reviews.
• Prepare recruitment handover files and audit trails to ensure continuity, transparency, and accurate documentation across searches.
• Identify data discrepancies, resolve errors at the source, and continuously improve recruitment reporting and data quality. What we are looking for
• 3–5 years of relevant experience in recruitment operations, recruitment coordination, HR MIS, or data-driven administrative roles.
• At least 2 years of experience managing recruitment trackers, databases, or reporting systems used by multiple stakeholders.
• Strong proficiency in Microsoft Excel, including lookups, PivotTables, structured tables, and data cleaning.
• Excellent attention to detail and the ability to manage large volumes of records accurately.




• Experience preparing recruitment reports, analysing hiring metrics, and maintaining reliable data.
• Ability to document system requirements, test system functionality, and communicate effectively with non-technical stakeholders.
• Strong organisational skills, clear written communication, and the ability to meet weekly reporting deadlines independently. Preferred qualifications and

experience:
• Graduate in Engineering, Statistics, Computer Applications, Commerce, Business, or a related discipline.
• Experience administering or using applicant tracking systems (ATS) or HR systems as a super user.
• Familiarity with Power BI, Google Looker, similar reporting tools, or basic SQL.
• Experience in recruitment operations, RPO, HR shared services, staffing, or manning companies.
• Experience supporting recruitment system implementation or migration.
• Interest in oil & gas, marine, engineering roles, and their associated certifications. What you can expect
• An opportunity to work with a global organisation in the oil & gas industry.
• Exposure to recruitment operations, talent data management, HR reporting, and recruitment technology.
• The chance to contribute to data accuracy, process improvements, and system effectiveness.
• Collaboration with recruitment teams and technology stakeholders across the business.
• A professional environment guided by trust, accountability, care, and innovation. Join Us If you are passionate about recruitment operations, data accuracy, reporting, and technology, and enjoy turning recruitment data into meaningful insights, we would love to hear from you. Join OCS Services and help strengthen our talent acquisition processes through reliable data, effective systems, and continuous improvement.

📌 Executive Talent Data and System (Mumbai)
🏢 OCS Services
📍 Mumbai