Company Description: PMO Global Institute, a member of the PMaspire Group, is a globally recognized PMO certification body dedicated to providing PMO standards, professional certifications, and software solutions. With a mission to share expertise and enhance professional development, PMO Global Institute supports professionals and organizations worldwide in implementing effective Project Management Offices. The organization is committed to promoting excellence in PMO practices across industries through globally aligned standards, resources, certifications, and technology. Role Description: We are looking for a highly organized, disciplined, proactive, and execution-focused Executive Assistant to support the Group CEO’s Office across multiple companies and global business operations. The Executive Assistant will serve directly as the Executive Assistant to the Group CEO, providing high-level coordination, administrative, operational, and executive support across the Group’s companies and international operations. The role requires strong capabilities in coordination, communication, monitoring, reporting, documentation, follow-up, and operational management. The Executive Assistant will work closely with the Group CEO, senior management, department heads, and other key stakeholders to ensure the smooth execution of strategic, operational, administrative, and business activities across the Group. This is a high-responsibility role suitable for someone who can operate effectively in a fast-paced, dynamic, and global business environment while demonstrating a high level of confidentiality, professionalism, discipline, accountability,



and ownership.

Key Responsibilities
• Work closely with the CEO on daily coordination and follow ups
• Take meeting notes, prepare MOM, and track action items
• Follow up with teams regarding pending deliverables and deadlines
• Draft professional emails, reports, presentations, and business documents
• Coordinate internal and external meetings across multiple time zones
• Conduct presentation rounds and support interview coordination
• Review and verify exam applications and related documentation
• Support quarterly ToT (Train the Trainer) onboarding activities
• Coordinate Kahoot, Slido, LMS access, and course material access for trainers
• Coordinate ToT invitations, training logistics, and onboarding communication
• Record employee attendance/compliance activities through system
• Prepare operational, monitoring, and follow up reports
• Coordinate webinars, virtual meetings, and executive sessions
• Maintain confidential records, files, and executive documentation
• Support business operations, compliance activities, and strategic initiatives
• Perform additional responsibilities assigned by the CEO’s Office Qualifications




• Strong skills in Executive Administrative Assistance and Executive Support
• Proficiency in managing Expense Reports and Diary Management
• Experience in Administrative Assistance and organizational coordination
• Exceptional organizational and time-management skills
• Ability to handle sensitive information with discretion and professionalism
• Strong written and verbal communication skills
• Proficiency in office management software and tools
• Previous experience in a similar role is a plus
• Bachelor’s degree or equivalent qualification in business administration, management, or related field Perks and advantages
• Fixed

Salary:
Rs 500,000/Yearly [Depending on Experience]
• Mobile Allowance: At actual [You will be provided a dedicated International Phone Number]
• Performance Bonus: Normally, 2-3 bonuses are disbursed per year. Performance bonuses will depend on both quantitative and qualitative assessment criteria.
• Travel Allowance
- At Actual as per company travel policy
• Provident Fund as per policy Important Note: Please apply only if your experience aligns with the role requirements and you have reviewed the

job description
in detail. Candidates must have access to a functional laptop and join interviews in business casual attire. Kindly ensure the offered compensation aligns with your expectations before applying. Applications that do not meet these criteria may not be considered. Should you have any queries, please feel free to reach me at [email protected]

📌 EA to CEO (India)
🏢 PMO Global Institute
📍 India