Role & responsibilities

1. Founder Support & Strategic Execution

- Assist the Founder in managing daily priorities, strategic initiatives, and business-critical assignments.
- Prepare presentations, business briefs, reports, and management updates.
- Track key decisions and ensure timely execution of action items.
- Act as a communication bridge between the Founder and internal teams.

2. Project & Task Management

- Maintain trackers for key projects, tasks, deadlines, and deliverables.
- Coordinate with stakeholders to ensure timely completion of assigned tasks.
- Identify execution gaps, delays, and dependencies and escalate them proactively.
- Take ownership of tasks from initiation to closure.

3. MIS, Reporting & Business Analysis

- Prepare daily, weekly, and monthly MIS reports and business dashboards.
- Analyse business performance, identify trends, and highlight gaps and opportunities.
- Consolidate data from different departments for management review.
- Ensure accuracy and timely submission of business reports.

4. Cross-Functional Coordination

- Coordinate with HR, Finance, E-commerce, Marketing, Operations, Technology, and other departments.
- Follow up on Founder-led initiatives and monitor progress across teams.
- Ensure clear communication, accountability, and alignment on business priorities.
- Provide regular progress updates to the Founder.

5. Business & Market Research

- Conduct competitor, market, product, and industry research.
- Track industry developments, business trends, and competitor activities.
- Prepare research summaries, presentations, and actionable recommendations.
- Support the Founder in evaluating new business opportunities and initiatives.

6. Executive Assistance & Meeting Management

- Manage the Founders calendar, meetings, appointments, and scheduling.
- Prepare meeting agendas, briefs, and relevant background information.
- Record Minutes of Meetings (MOMs) and maintain action-item trackers.




- Follow up with stakeholders to ensure agreed actions are completed on time.

7. Documentation & Process Improvement

- Maintain business reports, SOPs, presentations, and important documents.
- Organise management information for easy access and reference.
- Identify operational inefficiencies and recommend process improvements.
- Support the implementation and monitoring of improved business processes.

8. Confidentiality & Stakeholder Management

- Handle sensitive business, financial, and management information with discretion.
- Maintain professional communication with internal and external stakeholders.
- Build effective working relationships across departments.
- Demonstrate integrity, reliability, and professionalism at all times.

Required Skills & Competencies

- Excellent verbal and written communication skills.
- Strong organisational, coordination, and follow-up abilities.
- Good analytical, logical reasoning, and problem-solving skills.
- Strong working knowledge of MS Excel / Google Sheets and PowerPoint / Google Slides.
- Ability to prepare MIS reports, dashboards, presentations, and management summaries.
- Good project management and task-tracking capabilities.
- Strong ownership, accountability, and attention to detail.
- Ability to multitask, prioritise effectively, and meet deadlines.
- High level of confidentiality, discretion, and qualified maturity.
- Ability to work independently in a fast-paced startup environment.

Preferred candidate profile

- 25 years of experience in Founders Office, Executive Assistant, Business Operations, Management Consulting, Project Coordination, or a similar role.
- Experience working in an e-commerce, D2C, retail, or startup environment is preferred.
- Candidates with strong Excel, MIS, reporting, and cross-functional coordination experience will be preferred.
- Candidates who can combine executive assistance with business analysis and execution will be a strong fit.

Note: Please share your cv on [email protected] or DM (phone hidden)

📌 Executive Assistant (New Delhi)
🏢 Baby Mom Retail
📍 New Delhi