Role & responsibilities

- Place purchase orders (VPO / NPO) with overseas suppliers and check proforma invoices (PIs) for items, quantities, prices and dates before confirming.
- Follow up suppliers for cargo ready dates and shipment progress; report delays.
- Order replacement spares, incomplete parts and samples, and create the item and sample codes in NAV.
- Raise supplier claims for short, extra or damaged stock, and track credits and replacements.
- Answer product and part price enquiries from the customer service team.
- Book shipments with contract and market freight forwarders and keep the Booking Master File current.
- Check incoming manifests and packing lists, and record warehouse receipts in NAV.
- Arrange stock transfers between warehouses.
- Post stock adjustments, splits and transfers on written requests.
- Upload ETA and selling price updates in bulk (configuration packages, FileZilla).
- Keep order tracking files accurate for Australia and Recent Zealand.




- Weekly New Zealand stock on hand reports for customers (Wednesday).
- Weekly NZ purchase order status report and dashboard for management (Friday).
- Sample tracking report, Etika claim replacement (FOC) sheet and packing lists.
- Payment documents and payment ETA sheet for the Accounts team.

Preferred candidate profile

- 2+ years in shipping, import logistics, purchasing or supply chain administration.
- Good working knowledge of Microsoft Dynamics NAV / Business Central or a similar ERP.
- Strong Excel: VLOOKUP, filters, pivot tables and large data sets.
- Understanding of import documents: PI, commercial invoice, packing list, bill of lading.
- Clear written English for daily emails with overseas suppliers, forwarders and Australian / NZ teams.
- Accurate, organised and able to work to weekly report deadlines.
- Graduate in commerce, business or supply chain preferred.

📌 Shipping & Purchasing Coordinator (Faridabad)
🏢 JCPL
📍 Faridabad