Position: Admin Executive EA, Management Support.

Location: Andheri, Mumbai

Qualification: Any Graduate

Experience: 4+ years

Job Summary

We are looking for a proactive, well-organized, and detail-oriented qualified to manage administrative activities, provide executive assistance to senior management, and support day-to-day HR operations. The ideal candidate should possess excellent communication, coordination, time-management, and multitasking skills, along with proficiency in MS Office.

Key Responsibilities

1. Administration

- Manage day-to-day office administration and ensure smooth office operations.
- Coordinate office maintenance, housekeeping, stationery, and other administrative requirements.
- Handle travel bookings, hotel reservations, transportation, and meeting arrangements.
- Maintain administrative records, documents, bills, and vendor details.
- Coordinate with internal departments and external vendors for administrative requirements.
- Assist in organizing company meetings, events, and employee engagement activities.

2. Executive Assistant (EA).

- Provide secretarial and administrative support to senior management.
- Manage calendars, schedule appointments, and coordinate meetings.
- Handle emails, telephone calls, correspondence, and follow-ups professionally.
- Prepare meeting agendas, Minutes of Meeting (MOM),



presentations, and reports.
- Coordinate with department heads and ensure timely follow-up on pending tasks and management instructions.
- Handle confidential documents and information with discretion.
- Assist in travel planning, expense documentation, and other executive requirements.

3. HR Support

- Assist in recruitment activities, including candidate screening, interview scheduling, and follow-ups.
- Support employee onboarding, documentation, and maintenance of employee records.
- Assist with attendance, leave records, employee databases, and HR trackers.
- Coordinate with employees and reporting managers for HR-related requirements.
- Support the preparation of offer letters, appointment letters, confirmation letters, and other HR documents.
- Assist with employee engagement activities, birthday celebrations, festival celebrations, and internal communications.
- Follow up on employee KYC documents and other HR compliance requirements.
- Maintain confidentiality of employee information and HR records.

How to Apply

Interested candidates can share their updated resume at [email protected] with the subject line: Application for Admin, Executive Assistant & HR Executive

or whatsapp your CV on (phone hidden)

📌 Administration Executive (Mumbai)
🏢 Concept Pharmaceuticals
📍 Mumbai