Opportunity with Nandan Petrochem Ltd. a Nandan Group Company for oils, lubricants and greases business as a EXIM Manager who will be based in our Head Office at Goregaon East in Mumbai.

JOB PURPOSE :

To manage and coordinate end-to-end Import and Export operations, including shipment planning, documentation, customs and regulatory compliance, vendor/agency coordination, commercial negotiations, cost management and MIS reporting, ensuring timely, compliant and cost-effective movement of goods.

JOB PROLES & RESPONSIBILITIES OF THE CANDIDATE :

1. End-to-End EXIM Operations:

- Manage end-to-end Import & Export activities including shipment planning, documentation, customs clearance, port/CFS operations and delivery of goods.
- Coordinate with internal departments, CHA, CFS, shipping lines, freight forwarders, transporters and other stakeholders for smooth and timely operations.

2. Customs, DGFT & Regulatory Compliance:

- Coordinate with Customs, DGFT, ICEGATE, banks and other regulatory authorities for EXIM-related requirements.
- Prepare/check documents such as BOE, Shipping Bills, customs letters, bonds, declarations and other statutory documents, ensuring compliance with applicable regulations.

3. Shipping & Vessel Coordination:

- Liaise with shipping agencies, vessel operators, Customs and agents for vessel availability, berthing, loading/unloading and timely gate-in/gate-out.
- Resolve operational issues and ensure timely movement of Urea, Base Oil and other import/export consignments.

4. Commercial Negotiation & Vendor Management:

- Negotiate and manage commercial terms with shipping lines, CHA, CFS, freight forwarders, transporters and other suppliers/vendors.
- Manage contracts with respect to scope, pricing,



timelines and agreed terms and ensure adherence to company policies and applicable laws.

5. Export & Banking Documentation:

- Ensure timely preparation of Proforma Invoices, export documents and advance documents for overseas customers.
- Coordinate with banks for LCs, BGs, payments, receipts, duty drawbacks/incentives and other EXIM-related banking requirements.

6. Cost Management & Cost Optimization:

- Prepare comparative statements of shipping line, CHA, CFS, port, transportation and other EXIM charges.
- Maintain shipment-wise expense statements and monitor custom duties, demurrage, detention, shortages and penalties.
- Identify and implement opportunities for cost savings.

7. Import Shortage, Insurance & Claims Management:

- Coordinate with insurance surveyors, barge operators and relevant agencies for Base Oil/ Urea shortages, surveys and claims.
- Analyze shortage reports and calculate related financial implications, penalties and recoveries.

8. MIS & Reporting:

- Prepare and maintain daily, weekly and monthly EXIM MIS covering shipment status, vessel schedules, documentation, clearance and expenses.
- Maintain accurate EXIM records in MS Excel/SAP and provide relevant reports to management.

ELIGIBILITY CRITERIA :

- Should have minimum 10 years of relevant experience in end-to-end Import & Export processes.
- Should be a graduate. Diploma in Logistics related courses will be preferred.
- Knowledge of DGFT, ICEGATE and Customs procedures.
- Positive in commercial negotiation and vendor management
- Thorough experience in EXIM documentation and coordination.
- Working knowledge of SAP or any other ERP, MS-Office (Excel, Powerpoint, Word) & Accounting/calculations
- Strong communication, coordination and negotiation skills
- Problem-solving and stakeholder management ability

📌 Manager - EXIM, Mumbai (Goregaon East)
🏢 Nandan Petrochem
📍 Mumbai