Job Summary

We are looking for a detail-oriented and proactive HR Executive to manage end-to-end recruitment and statutory compliance activities, particularly Provident Fund (PF) and Employees State Insurance (ESIC). The candidate will be responsible for recruitment coordination, preparation and uploading of PF and ESIC challans, timely compliance submissions, and maintaining accurate employee and statutory records.

Role & responsibilities

1. Recruitment & Selection

- Handle end-to-end recruitment for staff, technical, plant, sales, and support positions.
- Source candidates through job portals, consultancies, referrals, and other recruitment channels.
- Screen CVs, conduct initial candidate assessments, schedule interviews, and coordinate with hiring managers.
- Follow up with selected candidates regarding offer letters, joining dates, and onboarding formalities.
- Maintain recruitment trackers and provide regular updates on vacancies and hiring status.

2. PF & ESIC Statutory Compliance

- Prepare and verify monthly PF and ESIC employee contribution details.
- Generate, raise, upload, and process PF and ESIC challans through the respective official portals.
- Ensure timely submission of monthly returns and payment-related documentation within applicable deadlines.
- Coordinate employee PF/UAN registration, KYC updates, ESIC registration, and employee data corrections.
- Verify employee details, wages, contributions, and supporting records before submission.
- Maintain PF and ESIC challans, payment receipts, ECRs, and other statutory records.




- Coordinate with the Accounts team to ensure timely processing and payment of statutory contributions.
- Follow up on portal-related issues, discrepancies, and pending compliance matters.
- Assist in statutory inspections, audits, reconciliations, and preparation of compliance reports.

3. HR Documentation & Reporting

- Maintain employee master data, personnel files, and statutory documentation.
- Prepare and maintain recruitment, joining, and compliance trackers.
- Ensure the accuracy and confidentiality of employee information.
- Prepare periodic reports on recruitment progress and statutory compliance status.

Required Qualifications

- Graduate in any discipline; an MBA in HR or a relevant qualification will be an advantage.
- 2–5 years of relevant experience in recruitment and PF/ESIC compliance.
- Practical experience using the EPFO and ESIC portals for monthly compliance activities.

Required Skills

- Positive knowledge of recruitment processes and sourcing techniques.
- Hands-on experience in PF/ESIC challan preparation, uploading, and compliance documentation.
- Proficiency in MS Excel and MS Office.
- Strong attention to detail, follow-up, coordination, and time-management skills.
- Ability to manage multiple vacancies and compliance deadlines simultaneously.

Preferred Candidate Profile

The ideal candidate should have practical experience in both recruitment and monthly PF/ESIC compliance, including challan preparation, portal uploads, payment coordination, and record maintenance. The candidate should be organised, deadline-driven, and capable of working independently while coordinating effectively with HR and Accounts teams.

📌 HR Executive (Guwahati)
🏢 Udayak Agro Products
📍 Guwahati