Role & responsibilities

ey Responsibilities

1. Office Administration & Operations

- Manage daily office operations and ensure a well-maintained, safe, and organized workplace.
- Maintain administrative records, documentation, filing systems, and office supplies.
- Coordinate office requirements, stationery, equipment, repairs, and maintenance.

2. Facilities & Vendor Management

- Manage relationships with vendors, contractors, housekeeping, security, transport, and other facility service providers.
- Monitor vendor performance, service quality, contracts, and renewals.
- Coordinate preventive maintenance, workplace infrastructure, and facility-related issues.

3. Budget & Expense Management

- Track administrative and facility-related expenses against approved budgets.
- Process vendor invoices, verify bills, and coordinate with the Finance team for timely payments.
- Identify cost-saving opportunities and improve administrative efficiency.

4. Team Management

- Supervise and coordinate administrative, housekeeping, front-desk, and other support staff, as applicable.
- Allocate responsibilities, monitor performance, and ensure timely completion of tasks.
- Promote adherence to workplace standards and company procedures.

5. Employee & Management Support

- Coordinate employee onboarding requirements like seating arrangements,



access cards, and other administrative formalities.
- Support internal meetings, company events, employee engagement activities, and business visits.
- Provide administrative reports and updates to management as required.

6. Compliance & Workplace Safety

- Ensure compliance with internal administrative policies, facility procedures, and applicable safety requirements.
- Maintain relevant vendor agreements, statutory documentation, and facility records.
- Coordinate emergency preparedness, workplace safety measures, and incident reporting.

Required Qualifications & Skills

- Experience: Minimum 8 years of experience in office administration, facilities management, or corporate administration.
- Education: Graduate in any discipline;
- Strong experience in vendor management, facility operations, and administrative expense control.
- Valuable working knowledge of MS Office, particularly Excel, Word, and Outlook.
- Strong communication, coordination, negotiation, and problem-solving skills.
- Ability to manage multiple priorities, lead support teams, and work effectively with cross-functional stakeholders.
- High level of integrity, attention to detail, and ability to handle confidential information.

📌 Administration Manager (Mumbai)
🏢 Lumina Datamatics
📍 Mumbai