Department: Purchase

Reports to: Purchase Manager

Key ResponsibilitiesPurchase Order Management

- Prepare and maintain purchase orders for all materials required for production.
- Maintain a tracker of all materials ordered, including quantities, rates, suppliers and order dates.
- Record pending, partially received and fully received orders.

Supplier Follow-up

- Regularly follow up with suppliers regarding order status and dispatch schedules.
- Confirm expected delivery dates for every purchase order.
- Track when each material is scheduled to arrive at the factory.
- Follow up on delayed deliveries and inform the Purchase Manager of any potential production impact.

Material Receipt & Challan Management

- Collect and maintain supplier delivery challans and related documents.
- Coordinate with the Stores Department to verify materials received against purchase orders and delivery challans.




- Record actual receipt dates and quantities received.
- Track pending quantities and report shortages, excess supplies or discrepancies.

Material Tracking

- Maintain an updated record of all materials ordered, received and pending.
- Track leather, linings, zippers, buckles, metal fittings, threads, adhesives, edge paints, packaging materials and other production requirements.
- Highlight materials that are overdue or required urgently for production.

Essential Skills

- Positive follow-up and coordination skills.
- Basic knowledge of purchase orders, delivery challans and material tracking.
- Proficiency in MS Excel.
- Attention to detail and timely reporting.
- Experience in manufacturing procurement is preferred.

📌 Purchase Assistant - Leathers Bags & Wallets Export House (Kolkata)
🏢 AKE Exporter Private
📍 Kolkata