Company Description Inscape Modern Private Limited is a furniture company with experience in restoring iconic chairs from brands such as Herman Miller, Steelcase, Humanscale, Haworth, and Knoll. By carefully repairing and maintaining these products, the company has developed deep expertise in durability, engineering, materials, and design details. Each restoration has contributed to a strong understanding of how furniture can remain functional and reliable over time.

Today, this knowledge guides the creation of a new collection of original chairs that combines precision craftsmanship with forward-looking design.

Inscape

Contemporary focuses on making thoughtful, long-lasting choices in every aspect of its products.

About Role: We are looking for a proactive, tech-savvy HR professional to manage end-to-end HR operations, recruitment, employee relations, payroll coordination, and HR documentation. As our first dedicated HR team member, you will help establish structured HR processes while actively adopting AI tools, automation platforms, and digital systems to reduce manual work and improve operational efficiency. We are looking for someone who can combine strong HR fundamentals with a technology-first mindset and adapt quickly as our processes become increasingly automated.

Key Responsibilities

1. HR Administration & Documentation

- Maintain employee databases, organizational structure, reporting hierarchy, and employee records.
- Maintain personnel files, employment agreements, NDAs, offer letters, appointment letters, and policy acknowledgements.
- Organize employee documents and shared folders using Microsoft Outlook, Teams, SharePoint, OneDrive, and Excel.
- Create and maintain HR trackers, templates, checklists, SOPs, and documentation systems.
- Maintain an escalation matrix and employee reporting structure.

2. End-to-End Recruitment

- Manage job postings, candidate sourcing, resume screening, and interview scheduling.
- Conduct initial HR screening interviews and coordinate with hiring managers.
- Manage candidate communication, offer letters, and joining follow-ups.
- Maintain recruitment trackers and hiring reports.

3. Employee Onboarding & Offboarding

- Manage joining formalities, employee documentation, induction, and onboarding checklists.




- Track training periods, probation, confirmations, and extensions.
- Handle resignation acknowledgements, notice periods, handovers, and exit communication.
- Coordinate asset returns, IT access removal, employee clearance, and exit documentation.
- Coordinate full-and-final settlement with Finance.

4. Attendance, Leave & Payroll Coordination

- Maintain attendance, leave records, working hours, and leave balances.
- Prepare monthly payroll inputs, including new joiners, exits, LOP, salary revisions, deductions, and incentives.
- Coordinate payslip distribution and respond to employee payroll queries.
- Coordinate with Finance or the payroll provider for accurate and timely salary processing.
- Maintain payroll records and ensure confidentiality.

5. Employee Relations & Conflict Handling

- Handle employee queries, workplace concerns, grievances, and interpersonal conflicts professionally.
- Document employee complaints, discussions, actions taken, and management escalations.
- Coordinate verbal and written warnings, misconduct documentation, and performance improvement processes.
- Maintain confidentiality, follow company policies, and escalate sensitive cases appropriately.

6. HR Policies, Compliance & Employee Perks

- Maintain and communicate policies relating to leave, attendance, working hours, Code of Conduct, confidentiality, and disciplinary procedures.
- Coordinate applicable employment compliance activities and maintain supporting records.
- Coordinate employee insurance, reimbursements, allowances, and other benefits.
- Maintain policy acknowledgements and compliance documentation.

7.Performance & Employee Lifecycle Management

- Track probation confirmations, extensions, performance reviews, and feedback timelines.
- Maintain performance documentation and coordinate review meetings.
- Track upcoming employee milestones and follow up with managers.





8.AI & HR Automation

- Use AI tools such as ChatGPT, Claude, Gemini, or equivalent to improve HR productivity.
- Identify repetitive HR tasks and implement automation for documentation, reminders, recruitment coordination, onboarding, and reporting.
- Work with tools such as Microsoft 365, Outlook, Teams, SharePoint, OneDrive, Excel, HRMS platforms, and workflow automation tools.
- Help build automated HR trackers, dashboards, approval workflows, and employee self-service processes.
- Continuously evaluate new tools and recommend practical improvements to existing workflows.
- Validate AI-generated outputs and ensure employee information is handled securely.

9. HR Reporting & Process Improvement

- Prepare periodic reports on headcount, recruitment, attendance, leave, attrition, and employee movements.
- Maintain trackers for upcoming joiners, exits, payroll deadlines, and pending documentation.
- Establish structured HR processes and improve efficiency through digital tools and automation.

Required Qualifications & Skills

- 1–4 years of hands-on experience in HR generalist, HR operations, or HR and administration roles.
- Practical experience in recruitment, onboarding, offboarding, employee documentation, and attendance management.
- Experience coordinating payroll inputs, payslips, leave records, and employee settlements.
- Ability to handle employee queries, workplace conflicts, and sensitive information professionally.
- Good knowledge of Microsoft Excel, Outlook, Teams, SharePoint, and OneDrive.
- Understanding of applicable Indian employment laws and HR compliance requirements.
- Strong organizational, communication, documentation, and problem-solving skills.
- Ability to work independently and manage multiple responsibilities.

Preferred Skills

- 1 to 3 years of Experience as the sole HR or HR and administration professional in a small or growing organization.
- Familiarity with HRMS, payroll systems, digital document storage, and automated workflows.
- Experience creating HR policies, trackers, checklists, and standard operating procedures.
- Practical use of AI tools to improve HR documentation and routine workflows while protecting confidential employee information.

📌 HR Generalist – HR Operations & Employee Relations (Hyderabad)
🏢 Inscape Modern Private
📍 Hyderabad