Position Summary

Head Contracts will lead the contracts, post contracts administration, and claims management functions for multiple residential, commercial, mixed-use, and redevelopment projects. The role is responsible for developing contracting strategies, vendor management, tendering, cost optimization, risk mitigation, dispute resolution, and ensuring contractual compliance across the project lifecycle.

The incumbent will play a critical role in driving commercial excellence, achieving cost efficiencies, minimizing contractual risks, and ensuring timely project execution while maintaining the highest standards of governance and compliance.

Key Responsibilities

1. Contracts & Commercial Management

- Develop and implement contract management strategies aligned with organizational objectives.
- Oversee preparation, review, negotiation, and finalization of contracts for:
- Civil & Structural Works
- MEP Works
- Finishing Packages
- Infrastructure Works
- Specialized Vendor Contracts
- Consultants and PMC Agreements
- Establish standard contract templates, policies, and governance frameworks.
- Ensure contractual terms adequately protect company interests and mitigate commercial risks.

2. Tendering

- Lead the end-to-end tendering process, including:
- Prequalification of vendors
- Preparation of tender documents
- Technical and commercial evaluations
- Negotiations and recommendation reports
- Award and execution of contracts
- Drive strategic sourcing initiatives and procurement efficiencies.
- Build and maintain a robust contractor and vendor database.
- Benchmark market rates and conduct detailed rate analysis to ensure competitiveness.

3. Cost & Budget Control

- Collaborate with Project, QS, Design, and Finance teams for budget planning and cost control.




- Ensure value engineering and cost optimization across projects.
- Monitor contract budgets, change orders, variation claims, and final account settlements.
- Support management with commercial insights for improving project profitability.

4. Claims & Risk Management

- Lead management of contractual claims, disputes, extensions of time, liquidated damages, and arbitration matters.
- Identify contractual risks proactively and develop mitigation plans.
- Ensure all project correspondence and documentation are maintained for claim management.
- Coordinate with legal teams on contract interpretation and dispute resolution.

5. Vendor & Stakeholder Management

- Develop long-term strategic relationships with key contractors, consultants, and suppliers.
- Conduct periodic vendor performance evaluations.
- Negotiate commercial terms to maximize value while maintaining quality and project timelines.
- Interface with project leadership, finance, legal, and external stakeholders.

6. Governance & Compliance

- Ensure compliance with statutory requirements, company policies, and industry standards.
- Establish SOPs and controls for contracts functions.
- Drive transparency, ethics, and governance in contract administration.
- Support audits and management reviews.

7. Leadership & Team Management

- Lead and mentor the Contracts team across multiple projects.




- Develop succession planning and capability-building initiatives.
- Foster a high-performance culture focused on accountability and continuous improvement.

Desired Candidate Profile

Education

- Bachelor's Degree in Civil Engineering.
- Postgraduate qualification in Construction Management, Contracts Management, Procurement, or MBA preferred.
- Certification in FIDIC, Contract Administration, Arbitration, or Procurement will be an added advantage.

Experience

- Minimum 15-20 years of experience in Contracts & Commercial Management within reputed Real Estate Developers, EPC organizations, or Construction Companies.
- At least 5 years in a leadership role handling large-scale residential, commercial, mixed-use, township, or redevelopment projects.
- Experience managing project portfolios exceeding ₹500 Cr+ preferred.

Technical Competencies

- Expertise in:
- Contract Administration
- Tendering
- Cost Control & Value Engineering
- Commercial Management
- Claims & Dispute Resolution
- Vendor Development
- Project Commercials
- Strong knowledge of FIDIC and Indian contract laws.
- Proficiency in ERP/SAP, MS Excel, and commercial management systems.

Behavioral Competencies

- Strategic Thinking
- Robust Negotiation Skills
- Commercial Acumen
- Leadership & Team Development
- Stakeholder Management
- Analytical & Problem-Solving Skills
- High Integrity and Governance Orientation

Key Performance Indicators (KPIs)

- Cost Savings (%)
- Contract Cycle Time Reduction
- Timely Award of Contracts
- Vendor Performance Score
- Claims Recovery / Avoidance Value
- Reduction in Commercial Risks
- Budget Adherence Across Projects
- Timely Closure of Final Accounts
- Compliance and Audit Scores

📌 GM Contracts (Mumbai)
🏢 Kolte Patil Developers
📍 Mumbai