Salary: Up to ₹45,000 per month. Negotiable for exceptionally suitable candidates based on experience, skills and overall fitment.

Company: Vani Kabir Multiverse Pvt. Ltd.

Location: Gurugram, Haryana (Work From Office)

Employment Type: Full Time

About the Role

We are looking for a highly organised, dependable and proactive Executive Personal Assistant to provide comprehensive personal and professional support to the Founder.

This role requires someone who can independently manage schedules, personal commitments, travel, coordination, confidential matters and daily responsibilities with discretion and efficiency.

We are specifically looking for someone who understands the responsibilities of a Personal Assistant, rather than someone experienced only in general administration or office coordination.

Key Responsibilities

1. Manage the Founder's daily calendar, appointments, meetings, reminders and personal commitments.
2. Handle personal and professional scheduling, ensuring timely follow-ups and completion of tasks.
3. Coordinate travel arrangements, flight bookings, accommodation, transportation and itineraries.
4. Manage personal errands, appointments, reservations, purchases and other assigned requirements.
5. Coordinate with vendors, service providers, household staff and relevant internal or external contacts as required.
6. Maintain organised records of important documents, subscriptions, payments, bookings and other essential information.
7. Track pending tasks, commitments and deadlines, ensuring nothing important is overlooked.
8. Handle sensitive personal and skilled information with complete confidentiality.
9. Liaise with internal teams and external stakeholders on behalf of the Founder when authorised.
10.



Anticipate requirements, resolve routine issues independently and ensure smooth day-to-day functioning.
11. Remain available for occasional urgent requirements outside regular working hours when reasonably necessary.

Candidate Requirements

1. Prior experience as a Personal Assistant, Executive Assistant or in a similar direct-support position.
2. Excellent written and verbal English communication skills.
3. Strong organisational abilities, attention to detail and time management.
4. Ability to handle multiple responsibilities independently without constant supervision.
5. Comfortable managing both personal and professional responsibilities.
6. Proficiency in digital calendars, email, spreadsheets, online bookings and relevant productivity tools.
7. High standards of confidentiality, professionalism, reliability and discretion.
8. Strong problem-solving abilities, resourcefulness and a proactive approach.
9. Comfortable working directly with the Founder in a fast-paced environment.
10. Willingness to work from Gurugram and accommodate reasonable scheduling flexibility.

Preferred Experience

Candidates who have previously worked directly with founders, entrepreneurs, senior executives or business owners in a personal assistance capacity will be preferred.

Important

This is a direct Personal Assistant position involving both personal and professional responsibilities.

Candidates seeking a purely administrative, receptionist or traditional office coordination role may not find this position suitable.

We value reliability, maturity, discretion, ownership and the ability to execute responsibilities independently.

Final compensation will be determined by the candidate's experience, capabilities and suitability for the role.

📌 Executive Personal Assistant (Gurugram)
🏢 Vani Kabir Multiverse
📍 Gurugram