Company: Açaí by the Bay

Location: Mumbai (Requires event travel)

Employment Type: Full-Time

Company Overview

Açaí by the Bay specializes in premium Açaí bowl pop-up cart experiences for high-profile weddings, corporate gatherings, and private events across India.

Position Overview

We are seeking an articulate, highly organized Executive Assistant & Event Manager to oversee client communications, coordinate inventory and logistics, and lead in office event execution both in Mumbai and for outstation destinations.

The ideal candidate will serve as the primary first point of contact for client inquiries, manage event operational details, and travel to ensure flawless event execution.

Key Responsibilities

- Client Communication & Inquiry Management

Manage company phone and WhatsApp inquiries, acting as the primary point of contact for clients and event planners.

Conduct initial client discovery calls to capture event requirements, dates, headcounts,

and custom needs.

Document inquiry details accurately and hand over qualified leads to the Co-founders for final closing.

- Event Execution & Staff Management

Travel with operational staff to manage on-site event execution in Mumbai and outstation locations (e.g., Udaipur, Goa).

Lead and supervise on-site personnel, maintaining strict service standards,



staff punctuality, and brand presentation.

Oversee booth/cart setup and teardown according to event timelines.

- Logistics & Inventory Planning

Plan, calculate, and prepare raw material, equipment, and packaging requirements for each event.

Coordinate transport and cold chain logistics (e.g., deep freezer rentals, dry ice) to ensure quality preservation during transit and on-site.

Qualifications & Competencies

Communication: Exceptional verbal and written English communication skills;

professional telephone etiquette. Fluency in Hindi is required for staff management.

Mobility: Willingness and availability to travel for multi-day outstation events as required.

Organization: Strong coordination skills with high attention to detail in inventory planning and schedule management.

Experience: Background in hospitality, event management, catering operations, or client-facing roles preferred.

Benefits

Full coverage of travel, accommodation, and meal expenses during outstation assignments.

Direct collaboration with founding leadership and room for professional growth.

Application Process

Interested candidates should submit their resume along with a brief introduction to

📌 Executive Assistant (Mumbai)
🏢 acaibythebay
📍 Mumbai