About the Role:

We are seeking a qualified and detail-oriented Company Secretary (CS) to support the Audit Department in managing Board-related activities, corporate governance, statutory records, and regulatory compliance. The candidate will be responsible for coordinating Board and committee meetings, maintaining accurate documentation, monitoring compliance requirements, and ensuring timely follow-up on Board decisions and action points.

Responsibilities:

1. Board and Committee Meeting Coordination:

- Plan, schedule, and coordinate Board and committee meetings.
- Prepare and circulate meeting notices, agendas, agenda notes, and supporting documents.
- Draft and maintain accurate minutes of meetings.
- Coordinate with relevant stakeholders to ensure the timely submission of meeting documents.

2. Statutory Records and Documentation:

- Maintain statutory registers, records, and corporate governance documents.
- Ensure proper filing, preservation, and accessibility of Board-related documentation.
- Assist in drafting Board resolutions and other governance-related documents.

3. Compliance Management:

- Maintain and update compliance calendars to track statutory and regulatory deadlines.
- Monitor applicable statutory and regulatory filing requirements and ensure timely completion.
- Coordinate with internal departments to collect compliance updates, supporting documents, and confirmations.
- Identify pending compliance activities and follow up with the concerned departments.

4. Board Decisions and Action-Point Tracking:





- Maintain records of decisions taken during Board and committee meetings.
- Track action points and follow up with the concerned departments for timely closure.
- Prepare status reports on pending and completed actions for management review.

5. Audit and Governance Support:

- Assist the Audit Department in reviewing governance-related documents and compliance records.
- Support internal audits, compliance reviews, and documentation verification, wherever required.
- Ensure confidentiality, accuracy, and proper control of sensitive corporate records.
- Perform other related responsibilities as assigned by the reporting authority.

Qualifications:

- Qualified Company Secretary (CS) from the Institute of Company Secretaries of India (ICSI).
- A degree in Commerce, Law, Finance, or Management will be an added advantage.
- Relevant experience in company secretarial functions, Board administration, corporate governance, or statutory compliance will be preferred.
- Candidates with practical exposure to Board and committee meetings, statutory documentation, and regulatory filings will be given preference.

Required Skills:

- Required Skills and Competencies
- Robust knowledge of corporate governance and applicable statutory compliance requirements.
- Excellent drafting, documentation, and record-management skills.
- Strong coordination, communication, and follow-up abilities.
- Attention to detail and the ability to manage multiple deadlines.
- Proficiency in MS Office, particularly Word, Excel, and PowerPoint.
- High levels of integrity, confidentiality, and professional accountability.

📌 Company Secretary (India)
🏢 Chandigarh University
📍 India