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Assistant Manager – Industry Expert Engagement & Academic Operations

Department: Academic Operations / Industry Relations

Industry: Higher Education / EdTech

### 1. Job Purpose To bridge the gap between industry and academia by sourcing and onboarding industry experts, aligning them with academic requirements, and managing end-to-end coordination of masterclasses, workshops, webinars, live projects, visiting faculty sessions, and jury evaluations.

### 2. Key Responsibilities

A. Expert Sourcing & Onboarding

- Identify, evaluate, and onboard suitable industry experts and visiting faculty.
- Manage expert communication, availability, engagement terms, and documentation.
- Maintain updated expert profiles, databases, and onboarding trackers.

B. Expert Alignment & Session Coordination

- Align experts with relevant academic requirements, subjects, courses, and student levels.
- Coordinate scheduling, confirmations, rescheduling, and session readiness.
- Maintain session-wise records, including institution, topic, expert details, dates, hours, mode, and status.

C. Academic Operations & Execution

- Coordinate end-to-end execution of masterclasses, workshops, webinars, live projects, visiting faculty sessions, and other academic engagements.
- Coordinate with academic teams, experts, and internal stakeholders to ensure smooth delivery.
- Maintain session completion records, feedback, participation details, and supporting documents.

D. Session Collaterals & Communication

- Coordinate session briefs, expert introductions, promotional materials, and approvals.
- Ensure timely communication and maintain records of emails, confirmations, and collateral.





E. Jury Coordination

- Identify and align suitable jury members for student presentations, project reviews, and evaluations.
- Manage scheduling, confirmations, assignments, and evaluation records.

F. Contracts & Documentation

- Manage expert contracts, engagement agreements, onboarding forms, and supporting documents.
- Track approvals, validity, pending documents, and renewals.

G. Compensation & Finance Coordination

- Prepare monthly expert compensation statements based on completed sessions, approved rates, and contractual terms.
- Verify session hours, rates, and applicable deductions.
- Submit reconciled statements to HR/Finance and maintain payment trackers.

H. MIS & Data Management

- Maintain accurate databases, master trackers, MIS reports, and historical records across all functions.
- Track activities, deadlines, follow-ups, pending actions, and completion status.
- Ensure data accuracy, documentation compliance, and audit readiness.

### 3. Required Skills
- Expert sourcing, onboarding, and relationship management.
- Industry–academia collaboration and stakeholder coordination.
- Academic operations and end-to-end session management.
- Documentation, compensation reconciliation, and MIS reporting.
- Strong communication,



Excel, organization, and problem-solving skills.

### 4. Education & Experience
- Education: Bachelor's degree in Management, Commerce, Business Administration, or a related field. MBA preferred.
- Experience: 3–5 years of relevant experience in academic operations, industry relations, faculty coordination, or program management.
- Preferred Industries: Higher Education, EdTech, Corporate Training, or Skill Development.

### 5. Reporting Structure
- Reports To: Senior Manager / Head – Academic Operations or Industry Relations.
- Coordinates With: Academic teams, industry experts, visiting faculty, university representatives, HR, Finance, and internal operations teams.

### 6. Key Performance Indicators (KPIs)
- Timely sourcing and onboarding of qualified experts.
- Accuracy of expert alignment with academic requirements.
- Successful session coordination and execution.
- Timely completion of documentation and compensation submissions.
- Accuracy of databases, trackers, and MIS reports.
- Effective stakeholder coordination and resolution of pending tasks.

### 7. Expected Outcome

Build solid industry–academia partnerships, ensure effective expert engagement across academic programs, deliver smooth session operations, and maintain accurate records for every function.

Overall Accountability: Manage the complete expert engagement lifecycle, from sourcing and onboarding to session execution, jury coordination, documentation, and compensation reporting, while ensuring consistent data maintenance across all activities.

📌 Assistant Manager – Industry Expert Engagement & Academic Operations (Jaipur)
🏢 CollegeDekho
📍 Jaipur