Bizelite HR is Hiring: Senior Administrative & Coordination Manager/ Executive

Location: BKC, Mumbai

Industry: Export–Import / International Trading

Department: Administration & Operations Support

Experience: 10–12 Years

Compensation: As per experience and suitability

Preferred: Candidates who can join at the earliest

Apply to: [email protected]

Job PurposeWe are looking for a mature, proactive and well-organized Senior Administrative & Coordination Manager /Executive to independently manage day-to-day office administration, coordinate across departments and provide effective operational support to management.

The ideal candidate should have solid follow-up skills, excellent organizational abilities and a hands-on approach to monitoring pending activities, meeting deadlines and ensuring smooth office operations.

Key Responsibilities1. Office Administration

- Independently manage daily office administration and operational activities.
- Coordinate office facilities, maintenance, supplies and vendors.
- Maintain office records, files, databases and administrative documentation.
- Manage correspondence, meeting schedules, visitors and general office requirements.

2. Team Coordination & Task Monitoring

- Coordinate with internal departments and team members to ensure timely completion of assigned tasks.
- Maintain daily task trackers, pending-action reports and follow-up schedules.
- Monitor deadlines, identify delays and escalate unresolved matters to management.
- Organize meetings, record minutes and follow up on action points until closure.
- Facilitate effective communication between management and employees.

3. Export–Import & Logistics Coordination





- Assist in maintaining import–export documentation and shipment records.
- Coordinate with suppliers, freight forwarders, shipping lines, Customs House Agents (CHAs) and service providers.
- Track shipment progress and follow up on pending documents, bookings and clearance requirements.
- Maintain records of purchase orders, invoices, packing lists, shipping documents and related correspondence.

4. Management Support & Reporting

- Provide administrative and coordination support to senior management.
- Prepare regular reports on pending activities, follow-ups and office operations.
- Ensure timely execution of management instructions and maintain accountability for assigned tasks.
- Handle confidential business information responsibly.
- Recommend improvements in administrative processes and coordination efficiency.

Candidate Profile
- Graduate in any discipline; relevant additional qualifications will be an advantage.
- 10–12 years of experience in administration, office management, executive coordination or operations support.
- Experience in an export–import, logistics or international trading organization is preferred.
- Proficiency in MS Office, especially Excel, Word and Outlook.
- Excellent communication, coordination, organizational and interpersonal skills.
- Ability to work independently, prioritize multiple activities and manage deadlines.
- Strong follow-up discipline and the ability to coordinate effectively with senior management and multiple departments.

Essential Competencies
- Ownership and accountability
- Excellent coordination and follow-up
- Planning, prioritization and time management
- Problem-solving and effective communication
- Professionalism, confidentiality and reliability
- Ability to work with minimal supervision

Ideal Candidate

📌 Administration Manager / Sr. Executive (Mumbai)
🏢 Bizelite Hr
📍 Mumbai