Executive Assistant to CEO

Position Overview

Key Responsibilities

Executive Support
Manage and maintain the CEO’s calendar, appointments, meetings, and daily schedule.
Track priorities, deadlines, and action items, ensuring timely follow-ups and execution.
Assist the CEO in organizing tasks and aligning work according to business priorities.
Prepare meeting agendas, minutes, presentations, and reports as required.
Act as a gatekeeper for incoming requests and communications.
Draft responses, correspondence, and business communications on behalf of the CEO.
Coordinate with internal teams, clients, vendors, and stakeholders.

Travel & Logistics Management
Plan and manage domestic and international travel arrangements.
Coordinate flights, hotels, transportation, and travel itineraries.
Ensure all travel-related documentation and schedules are in place.

Coordination & Administration
Coordinate with the CEO’s driver regarding daily schedules, routes, and transportation requirements.
Maintain key records, documents, contracts, and paperwork.
Ensure productive filing and document management systems.

NGO & Family Office Support
Manage and maintain administrative paperwork related to the NGO operated by the CEO’s spouse.
Coordinate meetings, documentation, compliance requirements,



and stakeholder communication for the NGO.
Assist with special projects and family office-related administrative tasks as needed.

Meeting & Calendar Management
Schedule and coordinate meetings, conferences, and events.
Manage invitations, reminders, venue bookings, and follow-ups.
Ensure the CEO is adequately prepared for all meetings and engagements.

Qualifications :
Bachelor’s degree preferred.
1+ years of experience as an Executive Assistant, Personal Assistant, or similar role.
Excellent organizational and multitasking abilities.
Robust verbal and written communication skills.
Ability to handle confidential information with discretion.
Strong follow-up skills and attention to detail.

Key Attributes
Highly dependable and proactive.
Excellent time-management skills.
Strong sense of ownership and accountability.
Ability to anticipate needs and solve problems independently.
Professional, resourceful, and adaptable.

Employment Type

Full-Time

Location

Vidhyavihar (West)

Reporting To

Chief Executive Officer (CEO)

Pay: ₹18,000.00 - ₹36,000.00 per month

Perks :
Food provided
Paid sick time

Work Location: In person

📌 Executive Assistant To Ceo Mumbai
🏢 Kalpalabdhi Financials
📍 Mumbai