Key Responsibilities : To provide assistance to managers and employees with respect to ACCOUNT policies and procedures including: employee relations, recruitment, perks and the health and safety program.
Duties and responsibilities
- Accounts & Finance :
- Document financial transactions by accurately entering account information.
- Maintain accounting controls by preparing and recommending relevant policies and procedures.
- Guide accounting clerical staff by coordinating activities and resolving queries.
- Reconcile financial discrepancies by collecting, analyzing, and verifying account information.
- Ensure financial data security through regular database backups.
- Provide financial reports and data to management by researching and analyzing accounting records.
- Prepare monthly conversion bills and debit notes on time.
- Manage petty cash, cheque records, supplier POs, and related financial documentation.
- Human Resources :
- Maintain up-to-date and accurate employee records and filing systems.
- Handle all HR-related responsibilities in the absence of the HR Manager.
- Monitor employee behavior and support in resolving workplace behavioral issues.
- Maintain canteen records, attendance, and other HR-related documentation.
- Support recruitment, onboarding,
and employee engagement activities when required.
- Administration :
- Track and document daily meeting points, courier details, and incoming/outgoing mail.
- Maintain records for caps stock, vehicle petrol consumption (e.g., TVS XL 100), and other administrative items.
- Assist in general office administration and coordination between departments.
Food Defense & Compliance :
- Maintain awareness of critical aspects of the Food Defense Program.
- Identify and minimize potential risks related to food defense.
- Assist in handling and coordinating during regulatory and compliance visits.
- Ensure compliance with Occupational Health and Safety standards and organizational policies.
Knowledge, Skills, and Abilities :
- Excellent communication skills (verbal and written).
- Strong organizational, analytical, and time management abilities.
- Working knowledge of accounting principles and HR operations.
- Proficiency in MS Office and basic accounting software (e.g., Tally/ERP preferred).
- Ability to work independently and handle multiple responsibilities effectively.
- Knowledge of Occupational Health and Safety Act is an asset.
- Awareness of food defense and compliance requirements.