The Admin Executive is responsible for managing day-to-day administrative operations of the coaching center. The role includes student coordination, fee management support, front-desk handling, faculty assistance, record maintenance, and ensuring smooth functioning of the institute.
Key Responsibilities
1. Front Office & Student Coordination
- Handle walk-in inquiries and provide course information.
- Manage admission process and student registrations.
- Maintain student attendance records and batch allocations.
- Fee Management & Documentation
- Collect fees and maintain proper payment records.
- Issue receipts and update fee tracking systems.
- Follow up with students/parents for pending payments.
- Maintain student files and documentation systematically.
- Academic & Faculty Support
- Coordinate class schedules and batch timings.
- Assist faculty with classroom arrangements and materials.
- Manage exam schedules, test papers, and result records.
- Ensure classrooms are properly maintained and equipped.
- Administrative Operations
- Maintain office supplies and inventory.
- Coordinate maintenance and housekeeping staff.
- Ensure smooth day-to-day center operations.
- Maintain data confidentiality and proper record keeping.
- Reporting & MIS
- Prepare daily admission and fee collection reports.
- Maintain student database and update MIS reports.
- Provide regular updates to Center Head/Management.
Required Qualifications
- Bachelor’s degree in any discipline.
- Basic computer knowledge (MS Office, Excel).
Experience
- 1-3 years of experience in administration / front office / educational institute preferred.
- Freshers with good communication skills may also apply.
Required Skills :
- Good communication and interpersonal skills.
- Basic accounting and record-keeping knowledge.
- Strong organizational skills.
- Customer service orientation.
- Ability to multitask and handle pressure during admission seasons.