SpeechGears Research InstituteJob

Title: Admin Executive - Therapy Centre

Department : Administration Reports To : Centre Head

Job Summary

At SpeechGears Research Institute , the Admin Executive plays a critical role in ensuring smooth day-to-day operations of the therapy centre. The role involves managing front desk operations, coordinating with parents and therapists, maintaining records, and supporting overall centre efficiency aligned with SpeechGears’ mission of early intervention and child development.

Key Responsibilities

1. Parent & Front Desk Management

- Handle all walk-ins, calls, and inquiries with professionalism and empathy
- Schedule therapy sessions and manage appointment calendars
- Act as the first point of contact for parents, ensuring a positive experience

2. Centre Coordination

- Coordinate between therapists, Centre Head, and parents for seamless operations
- Manage daily session flow and therapist schedules
- Support execution of centre activities, assessments, and programs

3. Records & Documentation

- Maintain accurate records of children, therapy plans, and attendance
- Ensure proper data entry and file management (physical & digital)
- Handle confidential information responsibly

4. Billing & Collections

- Generate invoices and maintain fee records
- Track payments and follow up on pending dues
- Support basic financial coordination as per company guidelines

5. Leads & Follow-ups

- Manage incoming leads and inquiries




- Coordinate with marketing/management team for lead tracking
- Follow up with parents for conversions and appointments

6. Inventory & Admin Support

- Manage therapy materials, tools, and centre inventory
- Ensure cleanliness, organization, and readiness of therapy rooms
- Coordinate with vendors for supplies and maintenance

7. Reporting & MIS

- Prepare daily/weekly/monthly reports (attendance, revenue, leads)
- Maintain MIS data aligned with company requirements
- Share timely updates with Centre Head and management

Key Requirements

- Graduate in any discipline (Admin/Management preferred)
- 1-3 years of experience in admin, front office, or coordination role
- Robust communication skills (Hindi,Marathi & English preferred)
- Basic knowledge of MS Excel / Google Sheets
- Good organizational and multitasking abilities

Preferred Skills

- Experience in healthcare, therapy centres, or education sector
- Ability to handle parents and children with patience and empathy
- Strong follow-up and coordination skills

Working Structure

- 6 days working (Weekends operational)
- Timings as per centre schedule

Why Join SpeechGears?

- Work in a mission-driven organization focused on early child development
- Opportunity to grow in healthcare and therapy administration
- Exposure to clinical and developmental programs

Job Types : Full-time, Permanent

Pay: ₹9,695.91 - ₹35,000.00 per month

Benefits :

- Health insurance
- Provident Fund

Work Location: In person

📌 Office Administrator (Nagpur)
🏢 Speechgears India
📍 Nagpur