JOB DESCRIPTION

Job Title : Executive Assistant

Location : Mumbai, Bandra West

Job Type : Full-time, Permanent

Key Responsibilities : Calendar Management : Manage and optimize the Founder’s Office calendar on a daily, weekly, and monthly basis. Schedule and coordinate internal and external meetings, events, and reviews with appropriate buffers and prioritization. Anticipate and resolve scheduling conflicts while maintaining accurate and updated calendar visibility. Coordinate meeting logistics, share agendas, and ensure all preparation materials are circulated in advance.: Travel & Itinerary Management :Plan and book domestic and international travel arrangements — including flights, hotels, visas, and local transfers — in line with company policies and leadership preferences. Prepare detailed travel itineraries and ensure timely confirmations and documentation. Liaise with travel partners, vendors, and the finance team for smooth coordination and expense management. Manage the submission and reconciliation of travel claims promptly.

Meeting Coordination : Organize board meetings, leadership reviews, and offsite sessions. Record minutes, maintain action trackers,



and monitor follow-up items to closure.

Stakeholder Liaison : Act as a key communication point between the Founder’s Office and internal/external stakeholders. Manage coordination with senior leadership, clients, regulators, and vendors professionally and efficiently.

Confidentiality & Office Administration : Maintain strict confidentiality in all business matters and sensitive documentation. Provide general administrative support to ensure smooth functioning of executive operations.

Experience :2-6 years of experience as an Executive Assistant/Secretary to CXOs, Founders, or senior leadership in reputed organizations, preferably within BFSI, FinTech or corporate environments.

Education :Bachelor’s degree required. A certification in Executive Assistance or Secretarial Practice will be an added advantage.

Benefits :Health insurance Provident Fund (PF)

Schedule :Monday to Friday

Job Types : Full time, Permanent

Pay: ₹300,000.00 - ₹500,000.00 per year

Benefits :

- Flexible schedule

Location :

- Mumbai, Maharashtra (required)

Work Location: In person

📌 Executive Assistant to Director (Mumbai)
🏢 Q2pay Technologies
📍 Mumbai