Position: Office ExecutiveDepartment: AdministrationReporting To: Office Manager / HR Manager / Operations ManagerJob Purpose The Office Executive plays a key role in maintaining the efficiency, organization, and professionalism of office operations. This position ensures smooth coordination between departments, handles administrative responsibilities, supports management, and contributes to a productive work environment. Key Responsibilities1. Administrative Operations - Manage daily office activities and ensure smooth workflow. - Maintain physical and digital filing systems for documents, records, and reports. - Draft, format, and distribute official letters, notices, and memos. - Maintain confidentiality of company information and documents. 2. Communication & Coordination - Act as a communication bridge between management, staff, and external parties. - Coordinate meetings, conferences, and appointments. - Prepare meeting agendas, presentations, and minutes of meetings. - Follow up on action points from meetings. 3. Documentation & Reporting - Prepare reports, spreadsheets, and presentations as required by management. - Maintain attendance, leave, and employee records. - Assist in audit preparation and compliance documentation. - Ensure proper documentation for approvals and processes. 4. HR & Staff Support - Assist HR in recruitment coordination, interview scheduling, and onboarding. - Maintain employee records and HR files. - Support training and staff engagement activities. - Handle employee queries related to policies and procedures. 5. Office Resource Management - Monitor and manage office supplies and stationery inventory. - Coordinate with vendors, service providers, and maintenance staff. - Ensure office equipment such as printers, computers, and internet are functioning properly. - Arrange repairs and maintenance when required. 6.



Customer & Visitor Handling - Greet visitors professionally and guide them appropriately. - Handle client and vendor interactions courteously. - Maintain visitor records. 7. Compliance & Quality - Ensure office activities comply with company policies. - Support internal audits and quality checks. - Maintain discipline, cleanliness, and professional standards in the office. Required Qualifications - Bachelor’s degree in Business Administration, Commerce, Arts, or any relevant field. Experience - 1-5 years of experience in office administration or executive support role. - Freshers with strong communication and computer skills may also be considered. Skills & CompetenciesTechnical Skills - Proficiency in MS Word, Excel, PowerPoint, and Outlook. - Knowledge of office management systems and documentation. - Basic understanding of HR and accounting processes. Soft Skills - Excellent verbal and written communication skills. - Robust organizational and time-management abilities. - Multitasking and prioritization skills. - Problem-solving attitude. - Professional appearance and behavior. - High level of integrity and confidentiality. Personal Attributes - Detail-oriented and disciplined. - Friendly, polite, and approachable. - Self-motivated and proactive. - Ability to work under pressure. - Team player with leadership potential. Working Conditions - Office-based, full-time position. - Standard business working hours. - Occasional extended hours depending on workload. Performance Indicators - Accuracy and timeliness of work. - Office organization and efficiency. - Communication quality. - Compliance with policies. - Feedback from management and staff. Career Growth Opportunities - Senior Office Executive - Office Manager - Administrative Manager - HR Executive - Operations Executive Pay: ₹12,000.00 - ₹18,000.00 per month Work Location: In person

📌 Office Executive (Mumbai)
🏢 Centaur Design
📍 Mumbai