Role & responsibilities
Procurement Planning & Execution a. Plan purchases based on sales forecasts, inventory levels, AMC schedules.
b. Float RFQs, obtain comparative quotations, prepare L1/L2/L3 analysis.
c. Finalize vendors based on price, quality, delivery, and reliability.
d. Issue POs and follow up for delivery timelines.
Vendor Management
a. Maintain approved vendor list with performance metrics. b. Conduct periodic vendor assessments & negotiate terms.
c. Develop current vendors for better pricing & supply security.
d. Ensure suppliers comply with quality and documentation standards.
Commercial Documentation & Compliance a. Maintain accuracy in POs, GRNs, invoices, rate approvals.
b. Review GST/HSN/LC documentation for compliance.
c. Ensure audit-ready purchase files & follow SOPs.
Cost Control & Budget Management a. Control procurement budgets and evaluate variance.
b. Identify cost-saving prospects in materials, imports, freight, and packaging.
c.
Track landed cost for imported materials.
SECONDARY RESPONSIBILITIES
Support Import Executive with order placements & shipment planning.
Coordinate with Inventory Manager for stock planning & demand forecasts.
Work with Finance for vendor payment scheduling.
Prepare procurement MIS for management review.
Technical Skills
Strong knowledge of purchase and commercial processes.
Understanding of customs duty structure, GST rules, HSN codes.
Proficiency in MS Excel (Pivot, VLOOKUP, MIS).
Experience with ERP/Salesforce is an advantage.
Soft Skills & Competencies
Solid negotiation & vendor management skills.
High documentation discipline.
Communication & coordination skills across internal departments.
Ability to multitask and work under deadlines.
Ethical conduct and adherence to SOPs.