Key Responsibilities
Receive and process purchase requisitions from various departments.
Obtain quotations from approved vendors and assist in price comparisons.
Prepare purchase orders and ensure approvals are obtained as per the purchasing policy.
Coordinate with vendors to ensure timely delivery of goods and services.
Follow up on pending orders and communicate delivery status to the concerned departments.
Maintain vendor records, quotations, purchase orders and other procurement documents.
Coordinate with the Stores and Accounts departments for goods receipt, invoice verification and payment processing.
Ensure purchases are made from approved vendors and comply with the organisation's procurement procedures.
Assist in identifying recent vendors and evaluating existing vendors based on quality, price and service.
Monitor market prices and support cost-control initiatives.
Ensure proper documentation of all purchase transactions for audit and compliance purposes.
Assist in resolving discrepancies related to quantity, quality, pricing and deliveries.
Perform any other purchasing-related duties assigned by the reporting manager.