Company: Design ArTEC
Working Hours: 10:00 AM – 6:30 PM
Department: Projects & Operations

Job Summary

We are looking for a responsible, organised, and proactive individual to assist in managing daily project activities and coordinate between the reporting manager, site teams, vendors, contractors, and office staff. The candidate will ensure proper follow-ups, timely communication, and smooth execution of assigned tasks.

Key Responsibilities

- Assist the reporting manager with daily planning, scheduling, task allocation, and follow-ups.
- Coordinate with site teams to monitor work progress, daily requirements, and pending activities.
- Communicate with vendors, suppliers, and contractors regarding quotations, material orders, deliveries, and schedules.
- Coordinate between the office and site teams for drawings, approvals, specifications, and project updates.
- Track project timelines, milestones, deadlines, and pending tasks.
- Maintain daily progress reports, task trackers, meeting notes, and project documentation.
- Follow up on material availability, procurement requirements, and delivery status.
- Schedule meetings, coordinate appointments, and ensure action points are completed.
- Maintain records of vendor details, quotations, purchase orders, and project-related expenses, as assigned.
- Identify delays, coordination gaps, and operational issues and report them promptly.
- Ensure instructions are communicated accurately and followed through to completion.




- Coordinate site visits and arrange required information or materials before visits.
- Maintain organised digital and physical files for ongoing projects.
- Handle calls, emails, and other project-related communication professionally.
- Support the reporting manager in prioritising urgent requirements and managing multiple projects.
- Perform other administrative and coordination duties as required.

Required Skills

- Excellent communication and interpersonal skills.
- Strong coordination, follow-up, and organisational abilities.
- Proficiency in MS Excel, Google Sheets, email, and documentation.
- Ability to multitask, manage deadlines, and solve routine problems.
- Attention to detail and a high sense of responsibility.
- Ability to coordinate professionally with vendors, contractors, and internal teams.
- Willingness to travel to project sites when required.

Qualifications & Experience

- Graduate in any discipline; relevant technical qualifications are an advantage.
- Experience in executive assistance, project coordination, site coordination, interior design, or construction is preferred.
- Freshers with solid communication and organisational skills may also apply.

Ideal Candidate

A dependable and detail-oriented person who takes ownership of responsibilities, anticipates requirements, follows up consistently, and ensures that tasks are completed on time with minimal supervision.

Pay: ₹15,000.00 - ₹25,000.00 per month

Work Location: In person

📌 Projects & Site Coordination (Gurugram)
🏢 Design ArTEC
📍 Gurugram