Key Responsibilities – Accounts Manager

1. Client Relationship Management

- Maintain solid relationships with clients and ensure a high level of customer satisfaction.
- Handle client queries, complaints, escalations, and service-related issues.
- Conduct regular client meetings and review service performance.
- Coordinate with the Operations Team to ensure security services are delivered as per the contract.
- Manage contract renewals, rate revisions, and additional manpower requirements.

2. Billing and Invoicing

- Prepare and verify monthly invoices for security services provided to clients.
- Ensure billing is accurate according to approved manpower deployment, attendance, duty hours, and contractual rates.
- Verify overtime, relievers, weekly offs, and other billable components.
- Coordinate with clients for invoice approvals and resolve billing discrepancies.
- Ensure timely submission of invoices and follow up on pending bills.

3. Accounts Receivable and Payment Collection

- Monitor outstanding payments and maintain client-wise ageing reports.
- Follow up with clients for timely payment collection.
- Reconcile client accounts and resolve payment differences.
- Monitor overdue invoices and escalate delayed payments to management.
- Prepare collection forecasts and cash-flow updates.

4. Financial Management

- Understand Profit and Loss statements, balance sheets, cash flow, and working capital.
- Calculate the profitability and contribution margin of each client account.
- Verify service costs, manpower expenses, and client billing margins.
- Prepare budgets, financial forecasts, and monthly MIS reports.
- Identify financial discrepancies, cost leakages,



and opportunities to improve profitability.
- Ensure proper accounting treatment and documentation of client transactions.

5. Payroll and Manpower Cost Verification

- Coordinate with HR and Operations to verify employee attendance and deployment data.
- Cross-check salary, overtime, reliever costs, and other manpower expenses against client billing.
- Verify that salary and other employee payments are processed according to applicable policies and laws.
- Monitor the difference between billed manpower costs and actual manpower costs.
- Ensure proper reconciliation of payroll costs with client-wise profitability.

6. GST, TDS and Statutory Compliance

- Possess working knowledge of GST invoicing, input tax credit, and GST reconciliation.
- Coordinate with the Finance/Tax Team for GST returns, TDS deductions, and applicable tax compliance.
- Verify tax deductions and ensure proper documentation for client payments.
- Maintain records required for statutory audits and financial reviews.
- Monitor applicable labour-related financial compliance, including PF and ESI coordination, where relevant.
- Coordinate with internal or external Chartered Accountants for tax filings, audits, and compliance matters.





Note:Actualresponsibilityfortaxfilingsandstatutorysubmissionsshouldbeassignedaccordingtotheemployee'sauthorizationandthecompany'sinternalcontrols.

7. Contract and Commercial Management

- Review commercial terms, payment conditions, billing rates, and service-level obligations.
- Verify minimum wages, statutory benefits, and other applicable cost components when preparing service quotations.
- Coordinate rate revisions when wage rates or operating costs change.
- Review contract profitability and highlight loss-making accounts.
- Support preparation of quotations, tenders, and commercial proposals.

8. MIS and Management Reporting

- Prepare monthly reports covering revenue, expenses, profitability, outstanding payments, and collections.
- Share client-wise billing and collection status with senior management.
- Prepare budget-versus-actual reports and explain financial variances.
- Track key account performance indicators and recommend corrective actions.
- Maintain accurate records for management reviews and audits.

9. Internal Coordination and Control

- Coordinate with HR, Operations, Payroll, Finance, and Compliance teams.
- Ensure timely collection of attendance sheets, deployment records, and client approvals.
- Implement internal controls to prevent billing errors, duplicate payments, and revenue leakage.
- Support internal and statutory audits by providing relevant documents and reconciliations.
- Ensure confidentiality and accuracy of financial and client information.

Pay: ₹30,000.00 - ₹45,000.00 per month

Benefits:

- Cell phone reimbursement
- Internet reimbursement
- Provident Fund

Work Location: In person

📌 Account Manager (Jaipur)
🏢 Span Security
📍 Jaipur