Director – Events

- Experience: 12+ years in Events
- Salary Budget: ₹20–25 LPA
- Work Timings: Monday to Friday, 10:00 AM to 7:00 PM. Working hours may extend during events, depending on operational requirements.
- Work Model: Work from Office (WFO)

Role Overview

We are looking for an experienced and dynamic Director of Events to lead our events and activations business, overseeing strategy, planning, production and execution across multiple projects and locations.

This is a senior leadership role suited to someone who combines creative thinking with strong operational and commercial expertise. The individual will be responsible for translating client briefs into effective event solutions, leading cross-functional teams, managing client and vendor relationships, and ensuring seamless execution across the entire event lifecycle.

Working closely with the founders, the Director of Events will drive operational excellence, strengthen team capabilities, improve business processes and support the company's growth by building a scalable and efficient events function.

Key Responsibilities

Event Strategy & Execution

- Lead the planning, development and execution of events, exhibitions, brand activations and experiential campaigns from initial brief to final delivery.
- Oversee event concepts, production planning, technical requirements, logistics, budgeting, and on ground operations.
- Ensure effective coordination between creative, client servicing, production, operations and business development teams.
- Anticipate operational challenges, manage execution risks and ensure projects are delivered within agreed timelines and quality standards.
- Establish and strengthen event planning frameworks, production processes and execution SOPs to maintain consistency across projects.

Business Development & Client Management

- Work closely with the business development and creative teams on new business opportunities, client briefs, pitch presentations, and event proposals.
- Provide strategic inputs on event concepts, production feasibility, resource requirements, and commercial viability.
- Build and maintain robust relationships with key clients, understanding their business objectives and translating them into effective event solutions.
- Lead senior-level client discussions, presentations and critical escalations.
- Identify opportunities to strengthen existing client relationships, expand account engagement and generate repeat business.
- Ensure alignment between client expectations, project scope, execution capabilities and commercial commitments.

Budgeting, Costing & Commercial Management

- Oversee event budgets, project costing,



vendor negotiations and resource allocation to ensure commercial viability.
- Work closely with relevant teams to evaluate project costs, identify efficiencies and maintain financial discipline throughout the event lifecycle.
- Review project financial performance and recommend improvements in pricing, procurement and cost management.
- Ensure costing assumptions, production requirements and commercial commitments are thoroughly evaluated before proposals are submitted to clients.
- Monitor project expenditure and address budget deviations through timely corrective action.

Team Leadership & Development

- Lead and mentor team leads across event planning, production, operations and execution.
- Establish a collaborative work setting with clear communication, accountability and effective delegation.
- Guide teams in prioritising deliverables, managing workloads and resolving day-to-day operational challenges.
- Build leadership capabilities within the team and develop a strong second line of management.
- Conduct regular performance discussions, provide constructive feedback and support professional development.
- Foster a culture of ownership, problem-solving, teamwork and continuous improvement.

Vendor & Production Management

- Develop and maintain a strong network of production partners, fabricators, technical suppliers, logistics providers and other event vendors across key cities in India.
- Lead vendor evaluation, negotiations, onboarding and relationship management.
- Ensure vendors meet agreed standards for quality, timelines, safety and cost efficiency.
- Oversee production planning, fabrication, logistics, installation, dismantling and other critical operational requirements.
- Build reliable vendor partnerships and standardised operating practices to support consistent delivery across locations.
- Manage complex vendor and production challenges, ensuring minimal disruption to event execution.

Operational Excellence & Process Improvement

- Develop systems and processes to improve planning, coordination, reporting and accountability across the events function.
- Introduce effective project tracking, resource planning, risk management and escalation mechanisms.
- Review completed projects to identify operational gaps,



document learnings and implement improvements.
- Monitor client feedback and work with teams to continuously improve service delivery and event quality.
- Ensure appropriate documentation, project records and internal reporting are maintained across the event lifecycle.

Leadership & Business Collaboration

- Partner closely with the founders to translate business priorities into operational plans and execution strategies.
- Take ownership of the overall functioning of the events department, enabling teams to manage routine operations independently.
- Provide regular updates on project progress, business performance, resource requirements, and significant operational risks.
- Support business planning, capacity management and decisions relating to team structure, vendor partnerships, and operational investments.
- Represent the company in important client and vendor engagements, ensuring professionalism and strong relationship management.

Desired Candidate Profile

- Extensive experience in the events, exhibitions, experiential marketing or brand activation industry, with a strong understanding of end-to-end event management.
- Prior experience in a senior leadership role managing multiple projects, teams and stakeholders simultaneously.
- Strong exposure to event production, exhibitions, fabrication, logistics and large-scale on-ground execution.
- Demonstrated understanding of budgeting, costing, vendor negotiations and project financial management.
- Experience working on new business pitches, client presentations and strategic event proposals.
- Proven ability to build, lead and develop high-performing teams.
- Excellent communication, negotiation, stakeholder management and problem-solving abilities.
- Ability to manage high-pressure situations, tight timelines and changing client requirements.
- Willingness to travel across India as required for client meetings, vendor coordination and event execution.

Key Skills

- Event Planning & Production
- Experiential Marketing & Brand Activations
- Client Relationship Management
- Budgeting, Costing & Commercial Negotiations
- Vendor Management & Procurement
- Team Leadership & People Development
- Project Management & Risk Mitigation
- Business Development & Pitch Support
- Operational Planning & Process Improvement

Email- [email protected]/ [email protected]

Thanks & Regards,
Shibu Thomas
Romas Management Services

Pay: ₹2,000,000.00 - ₹2,500,000.00 per year

Benefits:

- Versatile schedule
- Health insurance
- Leave encashment
- Paid sick time
- Provident Fund

Work Location: In person

📌 Director of Events (Malad)
🏢 Romas Management Services
📍 Malad