JOB DESCRIPTION

The Academic Team Leader is responsible for managing and monitoring the day-to-day academic operations of Catalyst Education Institute. The role involves supervising academic coordinators, monitoring student academic progress, ensuring effective class scheduling and delivery, maintaining academic discipline, and ensuring a smooth and student-focused academic experience.

The primary objective is to ensure that all academic activities are conducted systematically, academic coordinators perform their responsibilities effectively, and students receive timely academic support to achieve their educational goals.

Key Responsibilities

- Supervise and coordinate the daily activities of all academic coordinators.

- Allocate responsibilities and ensure timely completion of assigned tasks.

- Monitor the performance, productivity, and efficiency of academic coordinators.

- Conduct daily team briefings and regular academic review meetings.

- Ensure proper communication and coordination within the academic team.

- Provide guidance and support to coordinators in resolving operational challenges.

- Escalate staff performance issues and operational concerns to the Branch Head.

- Ensure the smooth functioning of daily academic activities.

- Monitor class schedules, faculty availability, batch allocation, and classroom arrangements.

- Ensure classes commence on time and follow the approved academic timetable.

- Coordinate with faculty members to ensure syllabus coverage and continuity of classes.

- Monitor attendance records for students and faculty.

- Ensure proper management of academic calendars, examination schedules, revision sessions, and mock examinations.

- Identify and resolve scheduling conflicts and other academic operational issues promptly.

- Monitor student attendance, punctuality, academic participation, and overall progress.

- Ensure regular follow-up with students regarding attendance shortages, missed classes, examinations, and pending academic requirements.

- Identify students who require additional academic support and coordinate appropriate interventions.

- Ensure that student queries, academic concerns, and complaints are addressed within a reasonable timeframe.

- Maintain regular communication with students regarding class schedules, examinations, academic announcements, and institute activities.





- Monitor student feedback and coordinate corrective actions to improve the student experience.

- Ensure students are guided on their academic plans, examination preparation, and progress towards course completion.

- Track student performance through mock examinations, assessments, test results, and faculty feedback.

- Review the progress of individual students and batches against academic targets.

- Identify students at risk of poor performance and coordinate remedial classes, revision sessions, or additional mentoring.

- Monitor syllabus completion and ensure adequate preparation before examinations.

- Maintain academic performance reports and share regular updates with the Branch Head.

- Work with faculty and coordinators to improve student performance and examination readiness.

- Act as the primary link between academic coordinators, faculty members, students, and management.

- Ensure all academic instructions from management are communicated and implemented effectively.

- Coordinate with the admissions and student support teams when academic information or intervention is required.

- Ensure students receive accurate and timely information regarding academic activities.

- Maintain proper documentation of meetings, student concerns, academic decisions, and follow-up actions.

- Ensure accurate maintenance of student attendance, batch details, class schedules, assessment records, and academic progress reports.

- Monitor the use of the institute's student management systems, spreadsheets, and other academic tracking tools.

- Ensure academic records are updated regularly by the concerned coordinators.

- Prepare daily, weekly, and monthly academic reports for management review.

- Maintain confidentiality and accuracy of student and institutional information.

- Ensure adherence to academic policies, operational procedures, and institute standards.

- Monitor the quality and consistency of academic coordination and student support.

- Identify gaps in academic processes and recommend improvements.

- Collect feedback from students and faculty to improve academic delivery.





- Implement approved systems to improve team accountability, student satisfaction, and operational efficiency.

- Support the planning and execution of student engagement sessions, academic workshops, orientation programmes, and examination-focused activities.

The Academic Team Leader is expected to:

1. Review the day's class schedule, faculty availability, and academic requirements.

2. Conduct a brief meeting with academic coordinators to assign priorities and review pending tasks.

3. Verify class commencement, attendance updates, and batch arrangements.

4. Review student attendance issues and follow up on absentees and students requiring support.

5. Monitor pending student queries and ensure timely resolution.

6. Check syllabus progress, examination schedules, and upcoming academic activities.

7. Coordinate with faculty and academic coordinators to resolve operational issues.

8. Review the status of assigned tasks and ensure completion before the end of the day.

9. Prepare a daily academic operations update for the Branch Head, highlighting achievements, pending matters, and issues requiring intervention.

Skills and Competencies Required

- Strong team leadership and people-management skills.

- Excellent communication and interpersonal skills.

- Good organizational and time-management abilities.

- Robust follow-up, monitoring, and problem-solving skills.

- Ability to manage multiple academic activities simultaneously.

- Student-centric attitude and a proactive approach to issue resolution.

- Proficiency in MS Excel, Google Sheets, email, and academic management tools.

- Ability to prepare reports and analyse academic performance data.

- High levels of accountability, discipline, and attention to detail.

The Academic Team Leader is expected to ensure:

- A well-organized and efficiently functioning academic department.

- Clear accountability among academic coordinators.

- Consistent monitoring of student attendance and academic progress.

- Timely completion of academic schedules, syllabus coverage, and assessments.

- Improved student engagement, satisfaction, and retention.

- Accurate academic records and timely management reporting.

- Better coordination between students, faculty, academic coordinators, and management.

Pay: ₹25,000.00 - ₹35,000.00 per month

Work Location: In person

📌 ACADEMIC TEAM LEADER (Kozhikode)
🏢 catalyst education
📍 Kozhikode