Job Title: Site HR Executive / Assistant Manager – HR (CHP Project)

Company: Prabha Services

Location: Gandhinagar, Gujarat (on-site, project site)

Job Type: Full-time, permanent

Experience: 5–7 years

Industry: EPC / Engineering Services (Power Plant / Coal Handling Plant)

About the Role

We are looking for an experienced Site HR professional to manage all HR operations at our Coal Handling Plant (CHP) project site in Gandhinagar. You will be the single point of contact for site manpower, statutory compliance, contractor workforce, gate pass processes, and employee relations, and will help keep project execution smooth, safe, and fully compliant.

Key Responsibilities

Recruitment and Onboarding

- Plan site manpower requirements with the Project Manager and department heads
- Hire and mobilize site staff, engineers, supervisors, and skilled/unskilled workers
- Complete joining formalities, documentation, background verification, and site induction
- Coordinate with contractors and labour suppliers for timely mobilization

Gate Pass and Site Access

- Prepare and process gate passes for employees, contractor staff, and workers as per client and plant security requirements
- Maintain records of gate pass issuance, renewal, and cancellation
- Coordinate with the client’s security, safety, and plant authorities for permits, medical fitness, and safety induction before issuing passes
- Ensure passes are returned or deactivated on exit or demobilization

Statutory Compliance and Contract Labour

- Ensure compliance with the Contract Labour (Regulation & Abolition) Act, BOCW Act, PF, ESIC, Minimum Wages, Payment of Wages, Bonus, and Gratuity regulations
- Maintain statutory registers, licenses, returns, and records
- Handle labour department inspections and client/third-party audits
- Verify contractor compliance (wages, PF/ESIC, insurance, safety documents)



before bill certification

Attendance, Payroll and MIS

- Monitor attendance and overtime, and prepare monthly payroll inputs for staff and workers
- Validate contractor wage records and coordinate with the head office payroll team
- Prepare MIS reports on headcount, manpower histogram, attrition, and compliance status

Employee Relations and Welfare

- Handle grievances, discipline, and conflict resolution at site
- Maintain a positive industrial relations workplace
- Oversee accommodation, canteen, transport, and other welfare facilities
- Run employee engagement and recognition activities

Administration and Coordination

- Support site administration, including guest house, vehicles, and local vendors
- Coordinate with the EHS team on safety training, medical checks, and compliance
- Liaise with government and local authorities as required

Qualifications

- Graduate in any discipline; MBA/PGDM/MSW in HR, Personnel Management, or Industrial Relations preferred

Required Skills and Experience

- 5–7 years of HR experience at project sites, with at least 3 years in EPC, construction, or engineering services
- Working knowledge of gate pass procedures at industrial or power plant sites
- Strong knowledge of Indian labour laws and statutory compliance
- Hands-on experience managing contract labour and contractors
- Experience with payroll inputs, attendance systems, and MIS reporting
- Proficiency in MS Excel and HRMS tools
- Fluent in Hindi and Gujarati; good working English
- Strong communication, negotiation, and people-handling skills

Preferred

- Experience in power plant, CHP, or similar heavy industrial projects
- Exposure to Gujarat labour department processes

Benefits [edit to match what you offer]

- PF and ESIC as applicable
- Accommodation/site stay support
- Travel and site allowance
- Health and accident insurance

Work Location: In person

📌 HR Executive (Gandhinagar)
🏢 Prabha Continuous Utility Services
📍 Gandhinagar