Procurement & Vendor Management Executive

Department: Operations / Administration
Industry: Education / School Operations
Job Type: Full-Time
Location: [Add Location]

Job Summary

We are looking for an organised and proactive Procurement & Vendor Management Executive to manage purchasing activities, vendor coordination, inventory requirements, and procurement documentation for a school.

The candidate will be responsible for sourcing quality materials and services, comparing quotations, negotiating with vendors, monitoring deliveries, and ensuring cost-effective procurement. The role requires strong coordination, follow-up, negotiation, and documentation skills.

Key Responsibilities

- Manage end-to-end purchasing activities, from collecting requirements to ensuring timely delivery.
- Source school supplies, stationery, furniture, IT equipment, maintenance materials, housekeeping supplies, and event-related items.
- Obtain and compare vendor quotations based on pricing, quality, and delivery timelines.
- Negotiate prices, payment terms, and delivery schedules with vendors.
- Prepare purchase orders and maintain records of quotations, invoices, and procurement transactions.
- Develop and maintain relationships with vendors and service providers.
- Monitor vendor performance and resolve delivery delays, quality issues, and other procurement-related concerns.
- Coordinate with school administration, academic teams, IT, facilities, and finance departments to fulfil requirements.
- Monitor inventory levels and coordinate stock replenishment to prevent shortages.




- Track procurement expenses and ensure purchases follow approved budgets and internal procedures.
- Maintain updated vendor databases and procurement documentation.
- Coordinate purchasing requirements for school events, examinations, workshops, sports activities, and other school programs.

Required Skills

- Vendor management and negotiation
- Procurement and purchase coordination
- Quotation comparison and cost analysis
- Purchase order and invoice documentation
- Inventory and stock coordination
- Communication and follow-up
- MS Excel and Google Sheets
- Organisation, time management, and problem-solving

Qualifications and Experience

- Bachelor's degree in Commerce, Business Administration, Supply Chain Management, Operations, or a related field.
- 3–6 years of relevant experience in procurement, purchasing, vendor management, administration, or operations.
- Experience in education, hospitality, facilities management, or a corporate environment is an advantage.
- Practical experience in vendor negotiations, quotation comparison, purchase orders, and delivery coordination.

Ideal Candidate

The ideal candidate is detail-oriented, commercially aware, and dependable, with the ability to manage multiple purchasing requirements, coordinate with vendors, negotiate competitive rates, and ensure timely availability of materials and services.

Job Type: Full-Time

Experience: Procurement / Purchase / Vendor Management – 3 years preferred.

Pay: ₹30,000.00 - ₹35,000.00 per month

Perks:

- Food provided
- Health insurance
- Paid sick time
- Paid time off
- Provident Fund

Work Location: In person

📌 Procurement & Vendor Management (Dabolim)
🏢 BeyondSkool
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