Job description:

About the Role

We’re seeking an organized and proactive Office Coordinator to streamline office operations, support the marketing team, handle accounting tasks, and serve as the primary point of contact with our U.S.-based clients. This role ensures smooth internal coordination, efficient scheduling, skilled communication, and accurate accounting records.

Key Responsibilities

- Serve as the central point of coordination between internal teams, especially marketing, sales, operations, accounting, and management.
- Manage incoming and outgoing communications, including emails, calls, and messages.
- Schedule appointments, meetings, and calls with U.S. clients, manage calendars, and send reminders.
- Make outbound calls to U.S. clients to schedule meetings, confirm details, and address inquiries.
- Maintain appointment logs, prepare meeting materials, and follow up on pending tasks.
- Assist the marketing team with campaign timelines, task updates, and deliverable tracking.
- Enter purchase invoices and vendor bills into QuickBooks.
- Maintain customer and vendor payment records and track pending payments.
- Check invoices, record expenses,



and assist with basic accounting and bookkeeping.
- Prepare payment sheets, update accounting records, and follow up with vendors regarding invoices and payments.
- Perform general administrative tasks, document filing, and record-keeping.

Essential Qualifications

- Good English communication skills, both written and verbal, for communication with U.S. clients and vendors.
- Prior experience of 1–3 years in office coordination, administration, or accounting support.
- Basic knowledge of accounting, bookkeeping, invoices, and payments.
- Knowledge of QuickBooks, Microsoft Office, Google Workspace, and calendar systems.
- Strong organizational skills and time management, with the ability to handle multiple tasks.

Preferred Skills

- Experience supporting marketing and accounting teams.
- Ability to communicate professionally with U.S.-based clients and vendors.
- A proactive, organized, and detail-oriented approach to work.

Job Type: Full-time

Experience: 1 year preferred

Work Location: Remote

Pay: ₹15,000.00 - ₹30,000.00 per month

Work Location: Remote

📌 Office Coordinator – Customer Service, Marketing & Accounting Support (India)
🏢 Agra Steel And Strips
📍 India