To manage human resources activities, employee administration, payroll preparation, showroom administration, and daily operational monitoring to ensure smooth business operations, employee discipline, and compliance with company policies and procedures.

2. Key Responsibilities

A. Recruitment & Selection

- Coordinate the recruitment and selection process for various departments.
- Prepare job descriptions, publish job vacancies, screen resumes, and schedule interviews.
- Conduct initial candidate assessments and coordinate with department heads for final selection.
- Manage joining formalities, employee documentation, appointment letters, and induction programs.
- Maintain recruitment records and update management regarding vacancies and recruitment progress.

B. Time & Leave Management
6. Monitor daily employee attendance, punctuality, late arrivals, and early departures.
7. Maintain attendance records and verify employee timesheets.
8. Manage leave applications, approvals, leave balances, and leave records in accordance with company policy.
9. Prepare attendance summaries and identify attendance-related irregularities.
10. Communicate attendance and leave policy requirements to employees and department heads.

C. Payroll Preparation & Employee Records
11. Prepare monthly payroll based on verified attendance, approved leave, overtime, incentives, deductions, and other applicable salary components.
12. Coordinate with the Accounts Department to verify payroll calculations and arrange timely salary processing.
13. Maintain employee files, salary records, personal details, employment documents, and other confidential HR information.
14. Prepare appointment letters, confirmation letters, experience certificates, salary certificates, warning letters, and other HR documents.
15. Assist in maintaining statutory records and coordinating applicable employee-related compliance requirements.

D. Meetings & Employee Coordination
16. Schedule and coordinate management meetings, departmental meetings, and employee review meetings.
17. Prepare meeting agendas, record minutes of meetings, and follow up on assigned action items.
18. Coordinate communication between management, department heads, and employees.
19. Support performance reviews, employee engagement activities, disciplinary discussions, and grievance resolution.
20. Communicate company announcements, policies, circulars, and operational instructions to employees.

E. Showroom Administration
21.



Monitor the overall administrative functioning of the showroom and ensure smooth day-to-day activities.
22. Ensure showroom cleanliness, discipline, staff readiness, and adherence to company standards.
23. Monitor the availability and proper use of office supplies, stationery, equipment, and other administrative resources.
24. Coordinate maintenance, housekeeping, security, and other facility-related requirements.
25. Maintain administrative registers, checklists, records, and reports.
26. Identify showroom-related issues and coordinate with the responsible departments for timely resolution.

F. Daily Operations Monitoring
27. Monitor daily operational activities across the showroom and assigned departments.
28. Follow up with department heads regarding daily work progress, pending tasks, staff allocation, and operational issues.
29. Ensure that employees follow company policies, work schedules, reporting procedures, and professional conduct standards.
30. Monitor the completion of daily checklists, operational reports, and assigned responsibilities.
31. Identify operational delays, resource shortages, and workflow issues and report them to management.
32. Coordinate with Sales, Accounts, Logistics, Purchase, and other departments to ensure smooth business operations.
33. Follow up on management instructions and ensure that assigned tasks are completed within the prescribed deadlines.

G. Employee Discipline & Welfare
34. Monitor employee discipline, workplace behaviour, punctuality, and compliance with company rules.
35. Address employee concerns and coordinate with management to resolve workplace issues.
36. Assist in implementing HR policies, procedures, and employee welfare initiatives.
37. Maintain records of warnings, disciplinary actions, employee grievances, and other relevant matters.
38. Promote teamwork, professional communication, accountability, and a positive working setting.

H. Reporting & General Administration
39. Prepare daily, weekly, and monthly HR and administrative reports for management.
40. Maintain updated employee databases, attendance reports, leave records, and administrative documentation.
41.



Check official emails and respond to HR and administrative communications promptly.
42. Support management in policy implementation, process improvement, and operational planning.
43. Perform other HR, administrative, and operational duties assigned by management.

3. Key Performance Indicators (KPIs)

- Timely completion of recruitment and joining formalities.
- Accuracy of attendance, leave records, and payroll preparation.
- Timely submission of HR and administrative reports.
- Compliance with company policies and employee documentation requirements.
- Effective coordination and completion of management meeting action items.
- Smooth functioning of showroom administration and daily operations.
- Timely resolution of employee and operational issues.
- Employee discipline, punctuality, and adherence to work schedules.
- Proper maintenance of HR records and confidential documents.
- Effective coordination among departments and timely execution of management instructions.

4. Required Qualifications & Skills

- Bachelor's degree in Commerce, Business Administration, Human Resources, or a related field.
- Diploma or certification in Human Resource Management is an advantage.
- Relevant experience in HR, administration, payroll preparation, and operations is preferred.
- Knowledge of recruitment, attendance management, payroll, employee documentation, and office administration.
- Proficiency in MS Excel, MS Word, email, and HRMS/ERP systems.
- Strong communication, coordination, organizational, and problem-solving skills.
- Ability to manage multiple responsibilities and meet deadlines.
- High levels of integrity, confidentiality, accountability, and professionalism.

5. Authority & Accountability

The HR & Admin Executive is responsible for maintaining accurate employee records, coordinating recruitment and payroll preparation, monitoring attendance and daily operations, and ensuring effective implementation of company policies.

All salary approvals, leave approvals beyond delegated authority, disciplinary decisions, and other matters requiring management authorization must be referred to the appropriate approving authority.

6. General Conditions

The employee shall perform all duties in accordance with company policies, procedures, and management instructions. The responsibilities may be modified or expanded based on organizational requirements.

Job Type: Full-time

Pay: ₹16,000.00 - ₹22,000.00 per month

Education:

- Bachelor's (Required)

Experience:

- administration & HR: 1 year (Required)

Work Location: In person

📌 Admin & HR Assistant (Kottakkal)
🏢 CLASSY FURNITURE
📍 Kottakkal