Job Description – HR Operations cum Payroll

Designation: HR Operations & Payroll Executive / ManagerDepartment: Human Resources

1. Job Purpose

To manage end-to-end HR operations and payroll activities, ensuring accurate and timely salary processing, employee lifecycle management, statutory compliance, attendance and leave administration, and maintenance of employee records and HR MIS.

2. Key Responsibilities

A. Payroll Management

· Manage end-to-end monthly payroll processing, ensuring timely and accurate salary disbursement.

· Collect, verify, and consolidate attendance, leave, overtime, incentives, variable pay, and other payroll inputs.

· Process current joiners, full and final settlements, notice period recoveries, salary arrears, reimbursements, and employee deductions.

· Coordinate with Finance and payroll vendors for salary processing, payment reconciliation, and resolution of salary-related queries.

· Validate payroll registers, bank transfer files, payslips, and payroll reconciliation reports.

· Ensure accurate calculation of statutory deductions, including PF, ESIC, Professional Tax, TDS, and other applicable deductions.

· Handle payroll queries and resolve discrepancies within defined timelines.

· Maintain payroll confidentiality and ensure secure handling of employee salary data.

B. HR Operations

· Manage the complete employee lifecycle, including onboarding, employee documentation, confirmation, transfers, promotions, and separation.

· Maintain employee master data, personal files, employment records, and HR documentation.

· Prepare and issue offer letters, appointment letters, confirmation letters, increment letters, transfer letters, and relieving letters.

· Manage attendance, leave, comp-off, regularization, and overtime records.





· Monitor employee attendance and coordinate with HRBPs and reporting managers to resolve discrepancies before payroll closure.

· Manage employee exits, exit formalities, clearance processes, and full and final settlements.

· Ensure timely updates of employee records in HRMS and payroll systems.

C. Statutory Compliance

· Ensure timely processing and coordination of applicable statutory payroll compliances, including PF, ESIC, Professional Tax, TDS, and Labour Welfare Fund.

· Coordinate with Finance, consultants, and external agencies for statutory payments, returns, and reconciliations.

· Maintain statutory records and support internal and external audits.

· Track changes in applicable labour laws and payroll-related statutory requirements.

· Ensure compliance with applicable employment regulations and company policies.

D. HRMS & Process Management

· Manage HRMS and payroll systems, including employee data updates, attendance integration, leave management, and payroll processing.

· Identify and resolve system-related discrepancies in coordination with HRMS vendors and internal teams.

· Support HR process digitization, automation, and continuous improvement initiatives.

· Ensure timely completion of monthly payroll inputs and adherence to payroll cut-off dates.

E. HR MIS & Reporting

· Prepare monthly payroll reports, headcount reports,



employee movement reports, attrition reports, and leave and attendance reports.

· Maintain payroll cost data, department-wise salary reports, and employee cost summaries.

· Prepare audit reports and supporting documentation as required by management.

· Maintain accurate records of employee advances, recoveries, deductions, and pending settlements.

· Share timely and accurate HR MIS with the HR Head and Finance team.

F. Employee Support & Coordination

· Act as a point of contact for employee queries related to salary, payslips, attendance, leave balances, and HR documentation.

· Coordinate with HRBPs, Finance, business teams, and payroll vendors to resolve employee concerns.

· Ensure a smooth employee experience through responsive HR operations and timely resolution of issues.

Experience

· 2–3 years of experience in HR Operations and Payroll.

· Hands-on experience in end-to-end payroll processing and statutory compliance.

· Experience handling payroll for a multi-location or large employee workforce would be preferred.

Required Skills

· Strong knowledge of payroll processing and HR operations.

· Working knowledge of applicable statutory compliances and labour laws.

· Proficiency in MS Excel, including Pivot Tables, VLOOKUP/XLOOKUP, and data reconciliation.

· Experience with HRMS and payroll software

· Strong analytical, problem-solving, and reconciliation skills.

Pay: Up to ₹70,000.00 per month

Benefits:

- Health insurance
- Life insurance
- Provident Fund

Experience:

- HR sourcing: 2 years (Required)
- Payroll management: 2 years (Required)

Location:

- Vasai, Maharashtra (Required)

Work Location: In person

📌 HR & Payroll Administrator (Vasai-Virar)
🏢 Sthapatya Developers
📍 Vasai-Virar