Key Responsibilities -

- Manage project-level administrative operations in line with organizational policies and procedures.
- Ensure all procurement-related documents, approvals, quotations, invoices, and supporting records are complete and submitted to the Head Office (HO) as per policy guidelines.
- Receive, maintain, safeguard, issue, and track office assets such as laptops and other equipment based on approved requests.
- Maintain accurate asset registers and ensure timely recording of asset issuance, returns, transfers, and disposals.
- Coordinate with the IT services/vendor partner for repairs, upgrades, maintenance, and other ITrelated requirements.
- Identify and onboard new hotels, meeting venues, and local vendors in accordance with organizational policies.
- Provide administrative support to the project management team, including documentation, recordkeeping, correspondence, and coordination.
- Ensure smooth day-to-day administrative operations, including:

o Courier and postal services

o Office and equipment maintenance

o Stationery procurement and management

o Housekeeping and security coordination

o Utility and facility-related requirements

- Maintain and regularly update vendor records, procurement data, AMCs, contracts, agreements, and administrative registers.
- Ensure proper documentation, filing, and storage of all administration-related records in both soft and hard copies.
- Coordinate and support periodic stock-taking and physical verification of assets across project centers and offices, including asset counting, condition verification, tagging,



and documentation.
- Coordinate with program teams and employees to collect required vouchers and supporting documents and ensure timely processing of vendor payments.
- Coordinate local arrangements for bill and utility payments, wherever required.
- Identify and maintain relationships with reliable local vendors for regular administrative requirements.
- Support the project team with any other administrative or operational responsibilities assigned from time to time.

Skills & Qualifications –

- Graduate with 2 - 5 years of relevant experience in administration, operations, procurement, or project support.
- Strong negotiation and vendor management skills.
- Good knowledge of Advanced MS Excel and data management.
- Solid organisational and multitasking abilities with excellent attention to detail.
- Good coordination, communication, and interpersonal skills.
- Positive and solution-oriented approach.
- Willingness to learn and adapt to new processes and responsibilities.
- Self-motivated and able to work independently.
- Strong team player with the ability to coordinate effectively with internal and external stakeholders.
- Willingness to travel to project centers/offices for administrative requirements.

Please share your resume at [email protected] with the subject line “Executive – Administration”.

Pay: ₹350,000.00 - ₹400,000.00 per year

Benefits:

- Cell phone reimbursement
- Health insurance
- Internet reimbursement
- Provident Fund

Work Location: In person

📌 Admin Executive (Hyderabad)
🏢 TNS India Foundation
📍 Hyderabad