Store In-Charge: Construction Projects

Job Description, Roles and Responsibilities

Role Overview

The Store In-Charge (Storekeeper / Store Manager) is responsible for receiving, storing, safeguarding, issuing, and accounting for all materials, tools, and equipment at a construction site. The role keeps the site supplied with the right materials at the right time while minimizing wastage, theft, and losses.

Key Roles and Responsibilities1. Material Receipt and Inspection

- Receive materials delivered to site against Purchase Orders (PO) or delivery challans
- Verify quantity, specification, brand, and quality against the PO
- Coordinate with the QA/QC team for inspection and testing of materials (cement, steel, aggregates, etc.)
- Reject or quarantine damaged or non-conforming materials and report to purchase and QC teams
- Prepare Goods Receipt Notes (GRN) and Material Receipt Reports

2. Storage and Preservation

- Store materials systematically by type, using proper racks, bins, and stacking methods
- Protect materials from weather, moisture, theft, and damage (e.g., cement stored off the floor and away from walls; steel stored on supports)
- Apply FIFO (First In, First Out) or FEFO (First Expired, First Out) practices
- Keep hazardous and flammable materials (paints, chemicals, fuel) separately with safety measures
- Maintain cleanliness, ventilation, and fire safety in the store

3. Material Issue and Control

- Issue materials only against authorized Material Requisition Slips (MRS) or indents signed by engineers or supervisors
- Maintain issue registers and obtain receiver signatures
- Track material usage against project requirements and budgets
- Monitor consumption trends and flag excess or abnormal usage





4. Inventory Management

- Maintain accurate stock records (bin cards, stock ledgers, or ERP/software entries)
- Conduct regular physical stock verification and reconcile with book records
- Set and monitor minimum, maximum, and reorder levels
- Prepare periodic stock statements (daily, weekly, monthly)
- Identify slow-moving, surplus, and obsolete stock

5. Procurement Coordination

- Raise material requirements and shortage alerts to the purchase department and project manager
- Follow up on pending deliveries and coordinate with suppliers
- Assist in planning material requirements from the construction schedule and BOQ

6. Tools, Plant, and Equipment Management

- Maintain registers for tools, shuttering materials, scaffolding, and small equipment
- Issue and recover tools with proper tracking
- Arrange repair, maintenance, or replacement of damaged tools
- Keep records of equipment issued to subcontractors

7. Documentation and Reporting

- Maintain records: Delivery challans, gate passes, stock registers, returnable and non-returnable registers
- Verify supplier invoices against GRNs for accounts processing
- Submit reports on stock position, consumption, wastage, and pending orders
- Support audits and material reconciliation (e.g., cement and steel reconciliation for client billing)

8.



Subcontractor and Client Material Handling

- Manage client-supplied materials separately with proper records
- Issue materials to subcontractors and record recoveries as per contract terms

9. Safety and Security

- Enforce safe handling, lifting, and stacking practices
- Ensure store security with controlled entry and gate pass systems
- Maintain firefighting equipment and ensure PPE use
- Report accidents, thefts, or damages immediately

10. Waste and Scrap Management

- Segregate and record scrap (steel offcuts, packaging, etc.)
- Dispose of scrap with management approval and maintain records

Qualifications and Skills

Category

Requirements

Education

Diploma in Civil Engineering, Commerce, or Supply Chain; or equivalent experience

Experience

3–8 years in construction store or inventory management

Technical Skills

Knowledge of construction materials, Specifications and quality checks

Software

MS Excel

Soft Skills

Attention to detail, organization, communication, and coordination

Reporting Structure

- Reports to: Project Manager / Store Manager / Purchase Manager
- Coordinates with: Site engineers, supervisors, QA/QC, purchase, accounts, and security teams
- May supervise: Store assistants, helpers, and loaders

Key Performance Indicators (KPIs)

- Stock accuracy (physical vs. book records)
- Zero stock-outs for critical materials
- Wastage and pilferage levels
- Timely GRN and documentation
- Compliance with safety and audit requirements

Pay: From ₹23,000.00 per month

Advantages:

- Health insurance
- Life insurance
- Paid sick time
- Provident Fund

Work Location: In person

📌 Asst. Store Incharge Construction (Hyderabad)
🏢 Pranathi Constructions
📍 Hyderabad