Job Description: Tender & Sales CoordinatorPosition OverviewWe are looking for an experienced and detail-oriented Tender & Sales Coordinator to oversee our end-to-end bidding process and support key sales operations. In this role, you will be responsible for sourcing business opportunities, compiling techno-commercial bid documents, coordinating with internal cross-functional teams, and managing daily sales administration functions, including quotation generation and MIS tracking.
The ideal candidate will have at least 3-5 years of hands-on experience in public and private procurement portals (such as GeM, e-Procurement, Ariba, NCDFI) and a strong proficiency in Tally.
Key Responsibilities1. Tender & Bid Management

- Tender Sourcing & Evaluation: Proactively track, collate, and vet incoming tender opportunities, RFPs, and RFQs across various search engines, e-procurement portals, and market intelligence channels.
- Requirements Analysis: Review tender documentation to identify submission deadlines, project timelines, pre-qualification criteria, technical specifications, and submission guidelines.
- Bid Preparation & Compilation: Coordinate, prepare, and assemble high-quality techno-commercial proposals, tender questionnaires, and pre-qualification documents for both online and offline submissions.
- Portal Management: Handle end-to-end bid submissions across government and private procurement platforms, including GeM, state/central e-Procurement portals, and private e-tendering portals such as Ariba and NCDFI.
- Cross-Functional Coordination: Collaborate closely with internal stakeholders (technical, legal, finance, and operations teams) to collect required technical documents, credentials, and references.
- Compliance & Compliance Maintenance: Manage essential bid requirements, including Digital Signature Certificate (DSC) renewals, Earnest Money Deposits (EMD),



Bank Guarantees (BG), and server/portal troubleshooting.
- Document Quality Assurance: Ensure all outgoing submissions strictly comply with tender requirements and maintain company branding standards (formatting, typography, logos, and structure).
- Deadline Tracking: Rigorously monitor submission timelines to ensure 100% on-time delivery, including physical checking, binding, packing, and dispatch for offline tenders.

2. Sales Coordination & Administration

- Sales Documentation: Prepare accurate quotations, Proforma Invoices (PI), and customer-facing commercial documentation.
- MIS & Reporting: Maintain up-to-date Sales and Collection MIS reports to track order pipeline, revenues, and pending payments.
- Accounting System Entries: Execute daily sales entries, collection entries, and client records accurately using Tally.
- Stakeholder Support: Act as a central point of contact between sales teams, management, and clients to ensure smooth order processing and timely execution.

Key Qualifications & Requirements

- Experience: Minimum 3-5 years of proven experience in end-to-end tendering and sales coordination.
- Technical Expertise: Hands-on experience with:
- Government Portals: GeM Portal, e-Procurement Portals.
- Private Portals: Ariba, NCDFI, and custom private procurement tools.
- Accounting Software: Strong working knowledge of Tally.
- Bidding Knowledge: Familiarity with techno-commercial bids, RFP/RFQ/RQQ frameworks, EMD/BG processing, and DSC management.
- Soft Skills: Excellent organizational, time management, and multi-tasking skills with extreme attention to detail.
- Communication: Strong written and verbal communication skills for effective cross-departmental and client coordination.

If interested, send your resume to [email protected]

Job Types: Full time, Permanent

Pay: ₹30,000.00 - ₹40,000.00 per month

Benefits:

- Provident Fund

Work Location: In person

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