Executive Assistant – School Administration | ThaneJob Overview

We are looking for an organized and proactive Executive Assistant to provide administrative and coordination support to the Principal and senior leadership of a reputed educational institution in Thane, Maharashtra.

The role involves calendar management, documentation, meeting coordination, internal communication, record management, and coordination with academic and non-academic departments.

Key Responsibilities

- Provide administrative support to the Principal and senior leadership
- Manage calendars, schedule meetings, coordinate appointments, and organize staff meetings
- Prepare meeting agendas, record minutes, and follow up on action items
- Maintain confidential student and staff records and prepare reports and presentations
- Coordinate with academic heads, administration, stores, purchase, dining, and other departments
- Liaise with principals, external stakeholders, and partner institutions when required
- Draft and manage emails, internal communications, memos, and newsletters
- Use school management software and digital tools for scheduling, communication, and record-keeping
- Support school projects, events, procurement, and operational activities
- Maintain confidentiality and comply with school policies and data privacy requirements





Requirements

- Bachelor's degree in Business Administration, Communications, or a related field preferred
- 3–5 years of experience in Executive Assistant, Executive Administration, or Senior Administrative Support roles
- Experience in a school, corporate, or nonprofit environment preferred
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Workspace
- Excellent written and verbal communication skills
- Strong organizational, time-management, and coordination skills
- Ability to handle confidential information with discretion
- Strong problem-solving skills and attention to detail
- Ability to manage multiple priorities and work with senior leadership

Job Details

Position: Executive Assistant – School Administration
Location: Thane, Maharashtra
Industry: Education / School
Experience: 3–5 Years
Job Type: Full time
Work Mode: On-site

Candidates should be comfortable working on-site in Thane and occasionally supporting events or urgent requirements outside regular working hours.

Pay: Up to ₹60,000.00 per month

Benefits:

- Paid time off

Application Question(s):

- Where are you currently based? (City/Area)

Work Location: In person

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