JOB DESCRIPTION – ASSISTANT ACCOUNTANT

Department: Accounts & Finance
Job Title: Assistant Accountant
Reporting To: Accountant / Accounts Manager / Finance Head
Location: As per company requirements
Employment Type: Full-Time

1. Job Summary

The Assistant Accountant will support the Accounts and Finance Department in maintaining accurate financial records, processing invoices, verifying bills, managing payments and receipts, reconciling accounts, and assisting with salary and vendor payment-related activities. The candidate must have good knowledge of MS Excel, accounting software, and basic accounting principles.

2. Key Responsibilities

A. Accounting and Bookkeeping

- Maintain daily accounting records and financial transactions.
- Record sales, purchases, receipts, payments, and journal entries.
- Maintain ledgers, cash books, bank books, and other accounting records.
- Ensure accuracy and proper documentation of all financial transactions.

B. Invoice and Bill Management

- Verify vendor invoices, purchase bills, expense claims, and supporting documents.
- Check bills against purchase orders, approvals, and other relevant records.
- Maintain records of outstanding bills and follow up for pending documents.
- Assist in preparing invoices and payment vouchers.

C. Bank and Account Reconciliation

- Assist in preparing bank reconciliation statements (BRS).
- Reconcile vendor accounts, customer accounts, and ledger balances.
- Identify discrepancies and report them to the senior accountant.
- Maintain proper records of cash and bank transactions.

D. Vendor Payments and Receivables

- Prepare vendor payment statements and payment schedules.




- Coordinate with vendors and internal departments regarding pending bills.
- Track outstanding payments, advances, and receivables.
- Ensure all payments are supported by appropriate approvals and documentation.

E. GST, TDS and Statutory Compliance

- Assist in preparing GST-related data, purchase registers, and sales registers.
- Support TDS calculations, deduction records, and related documentation.
- Assist in collecting and organizing data required for GST and TDS returns.
- Coordinate with senior accountants or external consultants for statutory filings.

F. Salary and Expense Support

- Assist in verifying salary-related data, attendance records, and approved reimbursements.
- Prepare employee expense statements and reimbursement records.
- Coordinate with HR regarding salary inputs and employee-related payments.
- Maintain records of advances, deductions, and other approved adjustments.

G. Reporting and Documentation

- Prepare daily, weekly, and monthly accounting reports as required.
- Maintain organized physical and digital records of bills, vouchers, and invoices.
- Assist in month-end closing and preparation of financial statements.
- Maintain confidentiality of financial information and company records.

3. Required Qualifications

- B.Com, M.Com, or an equivalent qualification in Accounting or Finance.




- 1–3 years of relevant experience in accounting or finance.
- Freshers with valuable accounting knowledge may also be considered.
- Working knowledge of Tally Prime or other accounting software.
- Good command of MS Excel, including formulas, filters, sorting, and basic data analysis.
- Basic understanding of GST, TDS, and accounting principles.

4. Required Skills

- Strong numerical and analytical skills.
- Accuracy and attention to detail.
- Positive organizational and time-management skills.
- Ability to maintain records and meet deadlines.
- Professional communication and coordination skills.
- Honesty, confidentiality, and accountability.

5. Key Performance Indicators (KPIs)

- Accuracy and timely updating of accounting records.
- Timely processing and verification of bills and invoices.
- Accuracy of bank and ledger reconciliations.
- Timely submission of accounting reports.
- Proper maintenance of supporting documents.
- Timely identification and reporting of discrepancies.
- Compliance with company accounting procedures and approval processes.

6. General Expectations

The Assistant Accountant must follow company policies, maintain confidentiality of financial data, ensure that all transactions are properly documented and approved, and coordinate effectively with the Accounts, HR, Operations, Procurement, and other relevant departments.

Note: The employee will perform additional accounting and finance-related duties assigned by the reporting manager as per business requirements.

Pay: ₹300,000.00 - ₹360,000.00 per year

Benefits:

- Cell phone reimbursement
- Provident Fund

Work Location: In person

📌 Assistant Accountant (Panchkula)
🏢 Suntan life
📍 Panchkula