Job Title: Tender Executive

Job Summary:
We are looking for a Tender Executive responsible for identifying and tracking new tenders, understanding tender requirements, preparing documentation, submitting bids, and coordinating the complete tendering process. The candidate should have practical knowledge of IREPS and GeM portals and experience in government/railway tenders.

Key Responsibilities

- Daily search and tracking of new tenders on IREPS, GeM, CPPP/e-Procurement and other government portals.
- Identify tenders relevant to the company's products/services.
- Download and thoroughly review NIT, tender documents, specifications, BOQ, eligibility criteria and terms & conditions.
- Prepare a tender checklist covering technical, commercial and statutory requirements.
- Coordinate with the technical, purchase, accounts and management teams for required documents and inputs.
- Prepare and upload technical and commercial bids within the specified deadline.
- Ensure accurate filling of tender forms and online submission of bids.
- Prepare and coordinate EMD, tender fees, security deposit, performance guarantee and other required documents, wherever applicable.
- Track corrigendum, amendments, bid status, opening dates and tender results.
- Maintain proper records of submitted tenders, documents, EMDs and results.
- Coordinate responses to tender queries and clarification requests.
- Monitor GeM bids, reverse auctions and order-related activities.
- Maintain a database/report of active, submitted, won and lost tenders.
- Coordinate with management for bid/no-bid decisions based on tender requirements.

Required Knowledge – IREPS

Candidate should have working knowledge of the Indian Railways E-Procurement System (IREPS), including:

- Searching railway tenders by department, location, tender number, product/category and other criteria.
- Downloading tender documents and schedules.
- Understanding NIT, eligibility criteria,



technical specifications and commercial conditions.
- Checking tender deadlines, EMD, tender fee and submission requirements.
- Online bid preparation and submission.
- Monitoring corrigendum/amendments.
- Tracking tender opening and results.
- Understanding railway e-tendering and bidding procedures.
- Basic knowledge of DSC (Digital Signature Certificate) and online tender submission.

Required Knowledge – GeM

Candidate should have working knowledge of the Government e-Marketplace (GeM), including:

- Searching products/services and government requirements.
- Monitoring GeM Bids and Reverse Auctions.
- Understanding bid specifications and eligibility conditions.
- Preparing and submitting bids on GeM.
- Uploading technical/commercial documents.
- Understanding OEM/brand/manufacturer-related requirements, where applicable.
- Tracking bid status, participation and results.
- Basic understanding of GeM order and contract-related processes.

Candidate Profile

- Qualification: Graduate / Diploma; technical qualification will be an advantage.
- Experience: 1–3 years in tendering, preferably in government, railway, manufacturing or engineering companies.
- Must-have: Practical experience with IREPS and GeM portals.
- Good knowledge of MS Excel, Word and PDF documentation.
- Good communication and coordination skills.
- Strong attention to detail and ability to work within strict deadlines.
- Knowledge of government/railway tender documentation will be an added advantage.

Short version for Job Portal

Tender Executive – Job Description

Responsible for searching, analyzing and submitting government/railway tenders through IREPS, GeM, CPPP and other e-procurement portals. The candidate will handle tender document review, eligibility checks, technical/commercial bid preparation, online submission, EMD/tender fee coordination, corrigendum tracking and tender-result follow-up.

Pay: From ₹45,000.00 per month

Benefits:

- Adaptable schedule
- Provident Fund

Work Location: Remote

📌 Tender Executive (Delhi)
🏢 Advance Hi-tech
📍 Delhi