JOB DESCRIPTION – EXECUTIVE ASSISTANT (EA)

Company Name: Dadaji Life Science Pvt. Ltd.
Position: Executive Assistant (EA)
Department: Administration / Management
Experience Required: 2–5 Years
Reporting To: Director /Chief Managing Director
Job Location: Padavla, Rajkot, Gujarat.
Employment Type: Full-Time

Job Summary:

We are looking for a skilled, organized, and proactive Executive Assistant with 2–5 years of experience to provide administrative and executive support to the Director. The candidate should possess strong communication, coordination, time management, and multitasking skills.

Key Roles & Responsibilities

- Executive Support
- Manage the Director's daily schedule, appointments, meetings, and calendar.
- Coordinate internal and external meetings and prepare meeting agendas.
- Handle confidential information and important business correspondence.
- Communication & Coordination
- Act as a point of contact between the Director, department heads, employees, and external stakeholders.
- Draft professional emails, letters, reports, and presentations.
- Ensure timely communication and follow-up on management instructions.
- Meeting & Follow-Up Management
- Prepare Minutes of Meetings (MOM) and maintain action trackers.
- Follow up with respective HODs regarding assigned tasks and deadlines.
- Monitor pending activities and provide regular status updates to management.
- MIS & Reporting
- Prepare daily, weekly, and monthly MIS reports.




- Collect and consolidate departmental reports.
- Maintain records, documents, and management dashboards.
- Administrative Responsibilities
- Arrange travel, accommodation, and meeting logistics.
- Maintain confidential files, documents, and records.
- Support management in day-to-day administrative activities.

Required Qualifications & Skills

- Education: Graduate in any discipline; MBA preferred.
- Experience: 2–5 years in an Executive Assistant, Personal Assistant, or similar role.
- Excellent written and verbal communication skills in English, Hindi, and Gujarati.
- Proficiency in MS Excel, Word, PowerPoint, and Google Workspace.
- Strong organizational, problem-solving, and multitasking abilities.
- Ability to work independently and maintain confidentiality.
- Professional attitude, attention to detail, and strong follow-up skills.

Key Performance Indicators (KPIs)

- Timely completion of assigned management tasks.
- Accuracy and punctuality of MIS reports.
- Effective calendar and meeting management.
- Timely follow-up and closure of departmental action points.
- Quality of documentation and communication.
- Confidentiality and skilled conduct.

Preferred Candidate Profile

A confident, presentable, detail-oriented professional with strong coordination skills and the ability to work directly with senior management in a fast-paced organization.

Pay: ₹25,000.00 - ₹50,000.00 per month

Work Location: In person

📌 Executive Assistant to Director (Rajkot)
🏢 DADAJI LIFESCIENCE
📍 Rajkot