Job Description (JD) – Executive Assistant to CEO

Company: The Digital Zilla (TDZ)
Job Title: Executive Assistant to the CEO
Department: Management / Operations
Location: Jalandhar, Punjab
Employment Type: Full-Time

Job Overview

We are looking for a highly organized, proactive, and responsible Executive Assistant to the CEO who can provide administrative and operational support, manage schedules, coordinate with teams, and ensure the smooth execution of daily business activities. The ideal candidate should have excellent communication skills, robust follow-up abilities, and the confidence to handle confidential information while working closely with senior management.

Key Responsibilities

- Calendar & Schedule Management: Manage the CEO’s calendar, schedule meetings, coordinate appointments, and ensure timely reminders.
- Daily Task Coordination: Prepare daily task lists, track priorities, and follow up with team members to ensure timely completion of assigned tasks.
- Meeting Management: Schedule meetings, prepare agendas, record minutes of meetings, and follow up on action items.
- Internal Coordination: Act as a communication link between the CEO and different departments, ensuring smooth information flow.
- Business Communication: Handle emails, calls, messages, and professional correspondence on behalf of the CEO whenever required.
- Project Follow-ups: Monitor ongoing projects, collect updates from concerned team members, and report delays or pending tasks to the CEO.
- Documentation & Reporting: Prepare reports, maintain records, organize important documents, and create presentations as required.
- Administrative Support: Manage day-to-day administrative activities, appointments, travel arrangements, and other executive requirements.
- Confidentiality: Maintain strict confidentiality regarding company information, business decisions, client details, and internal discussions.




- Priority Management: Identify urgent matters, manage competing priorities, and ensure significant tasks receive timely attention.
- Special Assignments: Handle additional responsibilities and projects assigned by the CEO.

Required Skills & Qualifications

- Bachelor's degree in Business Administration, Management, or a related field preferred.
- Excellent verbal and written communication skills.
- Strong organizational, multitasking, and time-management abilities.
- Proficiency in MS Office, Google Workspace, spreadsheets, and presentation tools.
- Ability to coordinate with multiple teams and follow up effectively.
- Strong problem-solving skills and attention to detail.
- Professional attitude, reliability, discretion, and a proactive mindset.
- Ability to work under pressure and manage changing priorities.
- Prior experience as an Executive Assistant, Personal Assistant, Management Assistant, or in an administrative/operations role will be preferred.

Preferred Candidate Profile

- Someone who takes ownership of responsibilities and ensures tasks reach completion.
- A confident communicator who can coordinate with employees, clients, and senior management.
- Someone who can anticipate requirements instead of waiting for instructions.
- A disciplined and detail-oriented individual who values punctuality, accountability, and confidentiality.
- Comfortable working in a fast-paced digital marketing agency environment.

What We Offer

- Opportunity to work directly with the CEO and senior management.
- Exposure to business operations, strategic planning, and decision-making.
- Professional growth in a dynamic work environment.
- A challenging role with opportunities to take ownership of important responsibilities.

Interested candidates can share their updated resumes along with their relevant experience and current salary expectations.

Pay: ₹10,000.00 - ₹18,000.00 per month

Work Location: In person

📌 Executive Assistant to CEO (Jalandhar)
🏢 The Digital Zilla
📍 Jalandhar