Purchase Executive – Pharmaceutical Industry

Company Name: Farlex Pharmaceuticals Private Limited
Location: IT Park, Sector 22, Panchkula, Haryana
Department: Purchase
Experience: 1–3 Years (Pharmaceutical Purchase Experience Preferred)
Employment Type: Full-Time

1. Job Summary

Farlex Pharmaceuticals Private Limited is looking for a detail-oriented, organized, and proactive Purchase Executive to manage procurement activities, coordinate with suppliers, maintain purchase records and ensure the timely availability of pharmaceutical products and materials at competitive prices. The candidate will be responsible for purchase order processing, vendor coordination, rate negotiation, inventory monitoring and adherence to the company's purchasing procedures.

2. Key Responsibilities

- Purchase Order Management: Prepare, review, and process purchase orders (POs) as per company requirements and the prescribed purchase schedule.
- Vendor Coordination: Identify, evaluate, and coordinate with suppliers and manufacturers to ensure timely procurement of pharmaceutical products.
- Rate Negotiation: Negotiate prices, payment terms, delivery schedules, and other commercial terms with suppliers to obtain competitive rates.
- Supplier Management: Develop and maintain strong relationships with existing vendors and identify new suppliers to improve procurement efficiency.
- Product Availability: Coordinate with the sales, warehouse, and inventory teams to ensure the timely availability of required products.
- Rate & Specification Verification: Verify product names, brands, quantities, rates, batch-related requirements, and other specifications before finalizing purchase orders.
- Purchase Planning:



Review purchase requirements and stock levels to avoid shortages, excess inventory, and unnecessary procurement.
- Near-Expiry Monitoring: Prepare and maintain a monthly near-expiry product list, identifying products with eight months or less of shelf life remaining, and coordinate for necessary action.
- Pending Order Tracking: Maintain records of pending purchase orders and follow up with suppliers regarding delayed deliveries.
- Documentation: Maintain accurate purchase records, quotations, supplier details, purchase orders, and related documents in the company's prescribed Google Sheets or other systems.
- Quality Coordination: Report product quality issues, incorrect supplies, rate discrepancies, and damaged or short-supplied products to the concerned department.
- Trademark Verification: Coordinate the required brand-name and trademark checks before initiating purchases or processing new product-related requirements.
- Reporting: Prepare regular purchase reports, pending-order reports, price comparisons, and product analysis for management review.
- Policy Compliance: Follow the company's purchase SOPs, approval procedures, and documentation requirements.

3. Required Qualifications & Skills

- Graduate in Pharmacy, Commerce, Business Administration or a related field.




- 1–3 years of relevant experience in pharmaceutical purchasing or procurement preferred.
- Knowledge of pharmaceutical products, suppliers, and procurement procedures.
- Positive negotiation, communication, and vendor-management skills.
- Proficiency in MS Excel, Google Sheets, email communication, and data management.
- Strong attention to detail and the ability to manage multiple purchase requirements.
- Ability to coordinate effectively with internal departments and external suppliers.
- Responsible, disciplined, and capable of meeting deadlines.

4. Key Performance Indicators (KPIs)

- Timely processing and finalization of purchase orders.
- Cost savings through effective rate negotiation.
- Timely availability of products and materials.
- Reduction in purchase delays and pending orders.
- Accuracy of purchase documentation and data entry.
- Timely reporting and monitoring of near-expiry products.
- Supplier performance and coordination efficiency.
- Compliance with purchase SOPs and approval procedures.

5. What We Offer

- Opportunity to work with an established pharmaceutical company.
- Professional growth in pharmaceutical procurement and supply chain management.
- Supportive and collaborative work environment.
- Compensation and performance-based growth opportunities as per company policy.

6. How to Apply

Interested candidates may share their updated resume at [email protected] or contact +91-98759-98082.

Farlex Pharmaceuticals Private Limited
Committed to quality, efficiency, and excellence in pharmaceutical procurement.

Pay: ₹10,000.00 - ₹38,000.00 per month

Work Location: In person

📌 Purchase Executive (PCD) (Panchkula)
🏢 FARLEX PHARMACEUTICALS
📍 Panchkula